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POSITION SUMMARY:

Responsible for performing accurate data entry and maintaining records, updating purchase orders, and reviewing accounts payable. The position will field intercompany transactions, reconcile data, and collaborate with other departments to ensure efficient operations. The role requires strong cross-departmental and team collaboration skills, as well as a commitment to compliance and thorough documentation.

MAJOR TASKS:

• Accurately enter procurement, purchase order, and intercompany transaction data into company systems. Ensure all records are up-to-date, properly categorized, and compliant with company policies.

• Regularly update purchase orders to reflect material changes, delivery timelines, and specifications. Ensure all updates are captured in the system promptly and accurately.

• Review vendor invoices to ensure they match the corresponding purchase orders and delivery receipts. Ensure that discrepancies are flagged and communicated to the appropriate department for resolution, support the review and approval process.

• Manage and enter intercompany procurement data into the system, ensuring proper documentation and reconciliation of transactions between company divisions.

• Assist with the financial closing processes by updating records and resolving discrepancies.

• Collaborate with operations to ensure that materials are correctly received, processed, and entered into the system. Help resolve any discrepancies related to materials received and update procurement and accounts payable systems accordingly.

• Work closely with internal teams (Accounting, Manufacturing) and external suppliers to ensure smooth operations across procurement, accounts payable, and shipping/receiving.

• Actively engage with team members to ensure all aspects of the procurement process are aligned. Provide support to colleagues, assist with data accuracy, and share insights on process improvements.

• Ensure all data entries comply with internal policies, industry regulations, and audit requirements. Maintain proper documentation for internal reviews and audits.

• Perform additional duties as assigned by supervisor, ensuring comprehensive support for Timber Products' procurement activities.

SKILL REQUIREMENTS:

• 1–2 years of experience in data entry, procurement, or a similar administrative role, preferably in a wood products, manufacturing or industrial setting.

• Associate degree (AA/AS) in Business Administration or a related field preferred.

• Strong understanding of procurement processes, intercompany transactions, and the review of accounts payable invoices.

• Exceptional attention to detail when entering data and updating systems. Able to manage and process large volumes of data with speed and accuracy.

• Strong written and verbal communication skills, with the ability to collaborate effectively with internal teams and external vendors.

• Ability to work closely and collaboratively with colleagues across various departments, especially Shipping & Receiving, to meet deadlines and ensure operational efficiency.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and other data entry tools. Experience with MS Dynamics AX12, 365, or any MRP/ERP systems is a plus.