"Alerted.org

Description

POSITION SUMMARY:

The Branch Administrator position reports directly to the local Branch Manager. This role is responsible for coordinating and executing administrative functions required within their assigned branch(es), including AR Invoicing, AP Processing, Payroll & Mobile Time Entry support and submission, sales support and reporting, HR Onboarding Compliance, and general office administrative tasks as assigned. This position requires the ability to interact professionally and efficiently with both external customers and internal personnel.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

+ Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments.

+ Submits documentation to set up new vendors, as needed.

+ Submits all invoices to Accounts Payable with proper GL coding to ensure payment.

+ Oversees Accounts Receivables and collections.

+ Reviews organizational billing practices to ensure invoice accuracy.

+ Exports timesheets from Aspire and submits for processing.

+ Processes MTE payroll for non-field personnel.

+ Performs payroll adjustments and research payroll issues.

+ Provides operational reports to management as needed.

+ Provides administrative support to human resources functions including onboarding (employment processing and drug testing), compensation, garnishments, workers compensation claims and maintaining employee records.

+ Manages office inventory.

+ Answers office phone calls and assist or redirect the calls, as needed.

+ Other tasks as assigned.

MINIMUM QUALIFICATIONS?

+ High School degree with 2-3 years of related experience. Associate or bachelor’s degree desirable.

+ Formal experience and training in-office procedures and use of office equipment.

+ Excellent data entry skills and highly proficient in Microsoft Word, Excel and PowerPoint.

+ Self-motivated and a professional attitude.

+ Ability to communicate accurately and clearly both orally and in writing.

+ Superior organizational skills with a focus on detail and accuracy is required.

+ Excellent problem-solving skills and critical thinking capabilities.

+ Proven confidentiality and high ethical standards.

+ Strong initiative, with the ability to stay focused and proactive while working independently.

+ Must be customer service-oriented with strong interpersonal skills.

+ Experience with Aspire business software a plus.

+ Must be able to work full schedule at the branch office location.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling **1-833-222-3066** . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

Benefits

We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

+ _All job offers are subject to pre-employment drug screening and a background check._

+ _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._

**Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.