"Alerted.org

Job Summary:

Our chosen candidate will be responsible for preparing, negotiating, and reviewing various company contracts, such as purchases, sales, and business partnerships. The ideal candidate will demonstrate keen attention to detail and identify potential risks and strong analytical skills to analyze contracts, aiming to reduce costs and maximize profits while ensuring compliance with legal regulations. This role will involve ensuring that all our contracts align with regulatory requirements and effectively contribute to our company’s objectives

Essential Job Functions:

• Reviewing, negotiating, and approving contracts and purchase orders

• Maintaining contractual records to company record retention and federal policy

• Ensuring compliance with contractual terms and conditions

• Preparing sales and purchase contracts

• Explaining terms and conditions to managers

• Monitoring compliance with legal standards

• Managing contract renewals and modifications

• Liaising between project managers and other parties

• Ensuring timely payments and delivery of services

• Analyze potential risks involved with specific contract terms

• Monitor legislative changes and coordinate with the legal department as needed

• Track and monitor monthly sales to completion

+ Ensure all internal controls are met for accurate invoicing and participate for internal and external audits

+ Update and maintain accurate records in D365, including forecast orders/sales, actual and planned shipments (invoicing) and contractual due dates.

+ Aid Business Development in the preparation of proposals in response to customer Requests for Proposals and Requests for Quotes. Specifically: maintain accurate Past Performance records to support proposal preparation.

+ Participate in contract review meetings to support Business Development and Program Manager sales objectives.

+ Provide contractual support to Program Managers in the day-to-day operations

+ Track and maintain contract data records lists (CDRLS) and other contractually-required data items ensuring timely submission and compliance

+ Assist with communicating contractual requirement to all relevant internal customers

+ Maintain adherence to Company policies and procedures, safety and environmental standards, and good housekeeping practices

+ Maintain good employee relations, and adherence to Affirmative Action Plan, Labor Laws, and EEO rules and regulations

+ Other duties as assigned

POSITION REQUIREMENTS:

• BS degree in Business Administration, or related field/degree and three (3) years of relevant experience in contract management

• Working knowledge of legal & compliance requirements involved with defense contracts

• Familiarity with accounting procedures and Generally Accepted Accounting Principles

• Excellent writing skills

• Keen attention to detail

• Strong analytical and organizational skills

• Ability to work with varying seniority levels, including staff, managers and external partners

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

1. Must submit to and pass a drug test pursuant to Company Drug-Free Workplace Policy which includes random testing

2. Must have good vision (may be corrected)

3. Must have no known hearing loss (may be corrected)

4. Must be able to stand/walk/sit for prolonged periods of time

5. Must be able to travel

6. Must have stamina to work more than the scheduled workday when needed, including nights and weekends

7. Must be able to pick up, handle, and otherwise work paper

TRAINING:

1. Safety Orientation

2. HAZCOM/Right to Know

3. Annual Drug and Alcohol Awareness

4. Annual Ethics Refresher

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job- related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities required. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.