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Finance Specialist

POSITION DETAILS

ABOUT JOHN JAY COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.

A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

POSITION** **OVERVIEW

The Accounting, Audit and Compliance Office of the Department of Finance and Business Services is the custodian of accounts for College entities with funding not allocated through NYS Budget appropriations. These entities are identified as non-tax levy funding sources. The unit manages the College Depository, the Auxiliary Services Corporation, Inc. and the John Jay College Foundation, Inc., is responsible for posting banking/ treasury transactions, reconciling bank and investment activity, where applicable, for all College entities, and provides oversight for the Student Activities Association, Inc. and the Children’s Center of John Jay College of Criminal Justice, Inc.

Reporting to the Associate Director, Accounting Operations, this position will be responsible for the following, including the CUNY Title overview:

+ Perform general accounting functions, including, but not limited to accounts payable, general ledger, and adjusting journal entries for the College’s entities

+ Review cash receipts and payment requests to ensure proper coding and approvals for the John Jay College Foundation

+ Analyzing and posting the John Jay College Foundation’s investments activity to the appropriate general ledger accounts

+ Assist in recording revenue in the unit’s accounting software

+ Prepare, compile and maintain monthly reconciliations for the John Jay College Foundation’s transactions

+ Assist in reconciliation of credit card transactions related to merchant services and making appropriate adjustments

+ Assist with the operations associated with year-end procedures, annual audits and other financial functions

+ Support the Associate Director to improve internal controls and streamlining processes

+ Responsible for creating a culture of data quality by establishing quality assurance protocols for proper file management

+ Coordinate accurate maintenance of vendor information, including W-9s, and assisting with annual 1099 preparation and filings for the John Jay College Foundation

+ Ensure proper authorization and documentation for certain Non-Tax Levy payments, including correct coding of disbursements across various funds

+ Prepare ad hoc reports and queries, and perform special projects, as requested.

QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

PREFERRED Qualifications

+ Degree in Accounting or related field and four years of related experience required.

+ Experience in higher education highly desirable.

+ Proficiency in all Microsoft Office products required, especially proficiency in Excel is a must. Demonstrated proactive approach and self-initiative is a strong plus.

+ Managing projects and priorities in a dynamic, fluid environment.

+ Creativity and independent problem-solving skills.

+ Ability to work independently and collaboratively.

+ Possess excellent analytical skills in a fast and diverse environment.

+ Ability to interact effectively with a wide variety of users with different expectations and backgrounds.

+ Strong organizational skills with emphasis on detail and follow-up.

+ Excellent oral and written communication skills, presentation skills, and organizational and interpersonal skills are required.

CUNY TITLE OVERVIEW

Coordinates financial matters for a program or department under management direction.

- Maintains financial accounts for income and spending; administers the allocation of funds

- Analyzes spending, income trends and usage to recommend improvements

- Manages the collection of revenue and accounts receivable

- Tracks and maintains financial data to provide fiscal reports to management; produces forecasting projections

- Monitors the financial condition of operating centers to ensure efficient use of resources

- Performs ad hoc reporting and analysis as necessary

- May supervise subordinate staff

- Performs related duties as assigned.

Job Title Name: Finance Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

$70,238

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing the job posting on any website other than CUNYFirst, please follow the instructions below:

1. Go to www.cuny.edu and click on "Employment"

2. Click "Search job listings"

3. Search by Job Opening ID number 30056

4. Click on "More Options to search for CUNY jobs"

5. Click on the "Apply Now" button and follow the instructions.

Once you have registered or logged in with your user name and password, upload your cover letter, resume and the names and contact information of three professional references as one document.

CLOSING DATE

The review of resumes will begin on June 15, 2025

The closing date of the posting is June 22, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30056

Location

John Jay College