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Facilities Coordinator Level 1 (Provisional) - Office of Space Management

GENERAL DUTIES

Studies, evaluates, and analyzes space utilization and requirements, consistent with the environmental and program needs of the CUNY location(s) being served. Performs consecutive services, develops specifications for appropriate furniture and equipment, and oversees installation. May utilize related technology and computer systems in performance of job duties.

There are two assignment levels in this title (Level 1 and Level2) representing work of varying degrees of difficulty and responsibility. All personnel perform related work.

The specification describes typical assignments for this title; related duties may be assigned as needed.

**Assignment Level I:** Tasks are performed under general supervision, with some latitude for independent initiative and judgment, as follows:

• Conducts field surveys to review and inspect CUNY facilities, obtains relevant data to evaluate current and future facility requirements, interprets organizational plans, and communicates with those who occupy and/or use facilities.

• Assures that all plans produced are accurate based on management guidelines and other information provided.

• Coordinates the work of dealers/suppliers, trade workers, consultants, contractors, vendors, and College personnel.

• Coordinates details of relocation of personnel, equipment, and materials.

• Meets with College personnel to survey, assess and identify specific program needs.

• Coordinates details of relocation of personnel, equipment, and materials.

• Oversees installation of furniture, finishes, and equipment.

• Performs studies of existing space and space layouts to determine opportunities for more effective and efficient utilization.

• Prepares reports and makes recommendations regarding space requirements.

• Evaluates space requirements, considering the environmental and program needs of the location being served.

• Develops computations and schematic layouts to reflect recommendations, using appropriate technology and standards.

• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.

• Makes recommendations regarding the replacement, repair, or redeployment of furniture and related equipment.

• Adhering to procurement policies, develops specifications for bidding and cost estimates leading to the purchase of new furniture and equipment.

• Creates work orders to define requirements for related improvements such as painting and carpentry work.

• Assists procurement personnel in completing the purchasing/contracting process.

• May provide input to, and assist, the Project Manager or General Contractor in projects involving construction.

• Prepares and presents progress reports.

• Maintains inventories and records regarding space utilization in a CUNY location, as well as furniture, equipment, artwork, and public fixtures within these spaces.

• Serves as the client contact for relocation requests.

• Assists procurement personnel in the development specifications for bidding, cost estimates and in completing purchasing/contracting process leading to the purchase of new furniture and equipment.

• Provides input to, and accepts input from, specialists such as interior designers, architects, engineers, and technologists.

• Utilizes computer systems including office productivity, architectural design and drawing, facilities management, inventory control systems, in the performance of duties.

**Assignment Level II:** In addition to performing the work in Assignment Level 1, performs the following with limited supervision and considerable latitude for independent initiative and judgment, as follows:

• Prepares management reports summarizing conditions, needs, and plans.

• Collaborates with functional experts (i.e., Technology, Security, Maintenance) to understand issues, trends, and requirements.

• Creates College or Unit-wide space management plans, considering future needs as well as growth and economic factors.

• Interprets CUNY-wide and external standards; communicates standards to the College or unit.

• Develops local standards for space utilization, signage, furniture, and fixtures.

• Researches and provides input to management on best practices and trends in space management.

• Performs work in highly specialized and/or complex College environments, such as laboratories, media centers, and computer facilities.

• May develop local standards for space utilization, signage, furniture, and fixtures.

• Creates College-wide space management plans, considering future needs as well as growth and economic factors.

Knowledges Skills and Abilities

• Knowledge of relevant Federal, State, and City laws, as well as codes and standards that apply to interior spaces.

CONTRACT TITLE

Facilities Coordinator

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

ABOUT THE COLLEGE

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.

A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

POSITION OVERVIEW

Reporting to Director of Space Management, the incumbent will :

1. Evaluate space needs

2. Develop space plans

3. Help to ensure that spaces are being used efficiently

4. Assist in the relocation of staff, faculty, and departments as requested including coordination with Facilities and DoIT

5. Evaluate existing conditions and develop new layouts for potential moves, space re-allocations, and college program changes

6. Create specifications for furniture and equipment orders

7. Coordinate with vendors, and oversee installations

8. Assist and facilitate the work of the department and liaise with the college community as required to ensure successful project outcomes.

MINIMUM QUALIFICATIONS

Assignment Level 1

1. A baccalaureate degree from an accredited college or university **and** one (1) year of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; **OR**

2. A four-year high school diploma or its educational equivalent **and** four (4) years full-time experience as described in “1” above; **OR**

3. A satisfactory equivalent of education and experience. College education may be substituted for up to three (3) years of the experience listed in “1” above on the basis that 40 semester credits from an accredited college or university substitutes for one (1) year of the required work experience. All candidates **must** have at least one (1) year of full-time experience as described in “1” above.

Assignment Level 2

1. A baccalaureate degree from an accredited college **and** three (3) years of related full-time experience involving responsibilities such as: evaluation and layout of space in buildings and other structures similar to those in an educational institution, experience in projects requiring knowledge of construction needs, costs, and building standards, developing and interpreting schematic layouts, and installation of technology such as computer and telecommunications systems; **OR**

2. A four-year high school diploma or its educational equivalent **and** six (6) years full-time experience as described in “1” above; **OR**

3. A satisfactory equivalent of education and experience. College education may be substituted for up to three (3) years of the experience listed in “1” above on the basis that 40 semester credits from an accredited college or university substitutes for one (1) year of the required work experience. A graduate degree in a related discipline from an accredited college or university may be substituted for two (2) years of experience. All candidates must have at least one (1) year of full-time experience as described in “1” above.

**English Language Proficiency:** Demonstrated English language proficiency, including the ability to speak, read, write and understand English well enough to meet minimally acceptable performance standards set for job tasks.

**Note:** A Motor Vehicle Driver License valid in the State of New York, may be required for certain positions. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. If appointed to a position requiring a Motor Vehicle Driver License, this license must be maintained for the duration of your employment.

OTHER QUALIFICATIONS

No job description available

COMPENSATION

For Level 1

New hire rate: $63,586*

Incumbent rate: $71,855

*This amount reflects a 13% salary suppression in effect for the first 24 months.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:

-Go to www.cuny.edu and click on "Employment"

-Click "Search job listing"

-Click on "More options to search for CUNY jobs"

-Search by Job Opening ID number (Job ID 30084)

-Click on the "Apply Now" and follow the instructions.

Once you have registered or logged in with your user name and password, upload your cover letter, resume, and at least three letters of recommendation as one document.

CLOSING DATE

Review of the resumes will start on May 30, 2025

Posting will close on June 16, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30084

Location

John Jay College