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CORE JOB SUMMARY

The Chief of Staff provides executive support in a one-on-one working relationship. The Chief of Staff serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Head Coach. The Chief of Staff must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

CORE JOB FUNCTIONS

+ Provide direction and prioritization standards for the screening of the executive's mail, email, voicemail and appointments using expert judgment and knowledge.

+ Anticipate Head Coach’s needs and proactively bring together appropriate people and other resources to support the Head Coach in addressing issues.

+ Prepare financial and operational reports and analyses reflecting progress, adverse trends, and appropriate recommendations or conclusions.

+ Analyze past trends and project future needs to forecast and manage the budget.

+ Conduct research, develop content, and create effective presentations.

+ Independently develop presentations for Head Coach to deliver.

+ Handle confidential information which would have an immediate negative impact on the company operations, performance, or value if shared beyond its intended audience.

+ Interpret departmental policies and procedures, make decisions on specific operating problems, and issue instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.

+ May represent University and/or the Head Coach on internal or external committees.

+ Formally supervise a small group of department staff.

+ Responsible for recommending and executing various personnel actions including, but not limited to, hiring, performance appraisal, promotions and disciplinary actions.

+ Monitor attendance and automated time reports.

+ Plan, organize, and coordinate the administrative aspects of the Head’s Coach Office functions.

+ Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.

+ Ensures employees are trained on controls within the function and on University policy and procedures.

+ Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor’s Degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

+ Outstanding written and verbal communication skills

+ Highly organized and the ability to multi-task and prioritize efficiently

+ Knowledge of principles and techniques relative to social and athletic department communication

+ Ability to communicate effectively in both oral and written form. Proficiency in computer software (i.e., Microsoft Office)

+ Ability to maintain effective interpersonal relationships

+ Commitment to the University’s core values

+ Ability to recognize, analyze, and solve a variety of problems. Ability to exercise sound judgment in making critical decisions

+ Knowledge of business and management principles

+ Ability to direct, manage, implement, and evaluate department operations

+ Ability to effectively plan, delegate and/or supervise the work of others

DEPARTMENT ADDENDUM

Department Specific Functions

+ Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

+ Teamwork: Ability to work collaboratively with others and contribute to a team environment.

+ Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

+ Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Department Specific Qualifications

Education:

Bachelor’s degree required

Experience:

5 years minimum experience working in college athletics or a comparable field.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

30