• Fiscal Assistant II

    University of Florida (Gainesville, FL)


    Fiscal Assistant II

     

    Work type: Staff Full-Time

     

    Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Health Care Administration/Support

     

    Department: 35010201 - SH-FINANCE/PATIENT ACCOUNTING

    Classification Title:

    Fiscal Assistant II

    Job Description:

    UFGO Transactions

     

    The Fiscal Assistant II is responsible for verifying and processing Pcard transactions, collaborating directly with Pcard holders to ensure accurate and timely processing. Incumbent will perform monthly reconciliation of these transactions and review aging reports to maintain accuracy in financial records. Additionally, completes processing of travel and personal reimbursements, ensuring that all expenses are correctly handled and compliant with university guidelines. As part of responsibilities, incumbent will review UFGO submissions made by internal staff, providing feedback and guidance to ensure submissions are accurate. There is an important and active role of training and supporting internal staff, helping them navigate the UFGO system effectively.

     

    Contract Management

     

    This position will assist in managing contracts between the Student Health Care Center (SHCC) and UF General Counsel, ensuring contract terms are met and accurately reflected in financial records. Responsibilities include processing third-party contract monthly billing to departments and maintaining oversight of contracts throughout their lifecycle to ensure accuracy and timely billing. The role also involves researching and resolving insurance payment issues, ensuring proper posting of payments. Collaboration with the Accounting Specialist and Accounting Manager is key in addressing and resolving contract-related matters. Additionally, assistance will be provided in drafting and executing Memoranda of Understanding (MOUs) between SHCC and external partners.

     

    Backup and Other Support

     

    This position will serve as backup for pharmacy fee schedule submissions to insurance carriers for price adjustments and provide cross-training support for other Fiscal Assistant positions, stepping in to cover cashier duties when necessary. Responsibilities also include maintaining and tracking professional development expenses, such as dues, memberships, and licenses, and ensuring the proper maintenance of office supply orders for F&A and Cashier. Additionally, this role will consult with administrative units on digitization, storage options, and electronic records policies and procedures, while overseeing the retention and disposition of SHCC financial records to ensure compliance with university regulations.

     

    Records Management and Space Allocation

     

    This position will assist with space allocation reporting as needed throughout the year, ensuring that all necessary data is accurately recorded and updated. Additionally, the role will involve reporting space usage in the university's space allocation system, helping maintain accurate records for university planning and resource management. A strong knowledge of university rules and regulations pertaining to space allocation is required to ensure compliance and accuracy in the reporting process.

    Expected Salary:

    $19.30 - $21.00 hourly. Commensurate with education and experience.

    Minimum Requirements:

    High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

    Preferred Qualifications:

    Knowledge of University Privacy Policies

     

    Detail Oriented

     

    Excellent written and verbal communication skills

     

    knowledge of internal UF MOU’s and Agreements

     

    Proficient in Microsoft Office Suite, particularly Excel,

     

    Familiarity of PeopleSoft reporting and general ledgers

     

    Exposure to ProPharm and PyraMed applications a plus

     

    Knowledge of Cashiering (deposits)

     

    Knowledge of state and university rules and regulations.

    Special Instructions to Applicants:

    In order to be considered, you must upload your cover letter and resume.

     

    This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.

     

    This requisition is being reposted. Previous applicants are still under review and need not reapply.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:Yes

     

    Advertised: 21 May 2025 Eastern Daylight Time

     

    Applications close: 28 May 2025 Eastern Daylight Time