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Confidential Executive Coordinator

POSITION DETAILS

The Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to students’ intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member’s ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC’s motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.

The Confidential Executive Coordinator performs a variety of comprehensive, confidential, analytical, and administrative time-sensitive duties, assignments, and projects to ensure the seamless and productive functioning of the office. Reporting to the Executive Director of Human Resources, the ideal candidate will be a crucial front-line ambassador to support sensitive office operations. The ideal candidate will promote a welcoming and collegial office setting to the public and College community, maintaining a courteous demeanor and professional decorum while performing all duties.

In addition to the CUNY Title Overview information, other key duties include, but will not be limited to, the following:

+ Assist with managing the daily operations of the office to enhance organizational effectiveness and ensure confidentiality in all activities, including managing the daily schedule and complex calendar.

+ Coordinate activities and participate in special projects for the Executive Director.

+ Evaluate and prioritize phone calls, emails, letter requests, and in-person situations, and delegate urgent or exceptional ones to senior staff for resolution assistance.

+ Prepare meeting agendas, reports, memos, and forms; proofread documents for accuracy, completeness, and conformity to established formats; maintain routine and complex general and confidential files.

+ Assist with e-procurement, monitoring expenses, and processing invoices for payment.

+ Assist with updating the HR documents and maintaining current information on the department website.

+ Serve as divisional timekeeper by collecting and reviewing timesheets for approval.

+ Assist with tracking the University's mandatory training and follow up as needed.

QUALIFICATIONS

MINIMUM:

• Bachelor's degree required.

PREFERRED:

• Two (2) years of work experience performing substantial confidential, analytical, research and administrative work supporting a senior level executive in a higher education institution or other complex organization.

• Detail-oriented and accurate with strong critical analysis, evaluation, and research skills.

• Effective writing, editing and interpersonal communication skills with strong presentation and group facilitation skills.

• Customer focused, pro-active, flexible, and collaborative work style to successfully navigate a complex political landscape, and forge successful relationships and partnerships with diverse members of the university community and external constituents of various levels.

• Strong organizational and follow-through skills to develop and execute work plans, prioritize work, manage multiple assignments, and meet deadlines.

CUNY TITLE OVERVIEW

Provides administrative support as a confidential assistant to a Campus or University Executive.

- Coordinates office operations such as meetings, communications, events, and reports

- Maintains extensive files and records for the unit

- Maintains accurate calendars, schedules, and key dates

- Collects data for, prepares, and distributes reports and presentations using appropriate technology; runs basic system queries and reports

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials

- Provides clear communications on the Executive's behalf both within and outside the unit

- Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

For appointments expected to start on or before 8/31/2025:

Salary range is $49,960 - $54,268 commensurate with qualifications, education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=29286&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers.

CLOSING DATE

June 11, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29286

Location

Borough of Manhattan CC