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_1420 Northbrook Drive Suite 220, Gardendale, AL 35071, USA_ | _Hourly_ | _Full Time_

_| Teksouth is an employee-owned company. We offer a competitive salary and benefits package, including medical, dental, and vision insurance, a 401(k) match, and paid time off._

Administrative Support Assistant - Onsite - Gardendale, AL

Are you a highly organized administrative professional looking to serve a growing data-driven organization? Teksouth, a trusted, employee-owned provider of business intelligence solutions, is seeking a dedicated **Administrative Support Assistant** to ensure effective office management at our Gardendale, AL headquarters. If you thrive in a support role and enjoy keeping daily operations running smoothly, we want to hear from you!

Position Overview:

As our **Administrative Support Assistant** , you will provide essential general office support and clerical tasks, playing a crucial role in maintaining a productive and welcoming environment for our employees, visitors, and executives. Your diverse responsibilities will include, but are not limited to:

+ **Front Office Management:**

+ Serve as the first point of contact by answering telephones and directing callers appropriately.

+ Responsible for opening and closing the office during regular business hours.

+ Greet and direct visitors of the company.

+ **Administrative & Operational Support:**

+ Organize and facilitate company events.

+ Manage company pool car maintenance, tags, and insurance.

+ Assist employees with booking conference rooms and other working areas.

+ Assist in the ordering, receiving, stocking, and distribution of office supplies.

+ Arrange the delivery of flowers as necessary.

+ **Mail & Shipping Coordination:**

+ Receive, sort, and deliver incoming mail.

+ Process outgoing mail.

+ Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.).

+ **Travel Arrangements:**

+ Research and calculate estimated travel rates and expenses, informing management of costs before booking.

+ Make travel reservations and accommodations for employees, board members, and executives.

+ **HR & Executive Assistance:**

+ Maintain mailing lists for correspondence (letters, packages, etc.).

+ Update employee hire and termination records for Admin meetings and track/disburse magnetic key cards.

+ Assist executive staff as needed.

+ Assist with business insurance policies (general liability, auto, etc.).

+ **Accounting Support:**

+ Assist with payable processing and account reconciliations.

+ Assist Accounting Staff with filing and various projects as needed.

+ Maintain petty cash for miscellaneous company expenditures.

+ Manage company cell phones.

+ **General Support:** Assist with other duties as assigned from time to time by executive and administrative staff, including running company errands.

_Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._

What You'll Bring (Must-Haves):

+ High school diploma or equivalent (required).

+ Prior office experience (required).

+ Exceptional verbal and written communication skills.

+ Ability to interact with employees and vendors/customers professionally.

+ Must be well-organized, a self-starter with a strong work ethic, and detail-oriented.

+ Ability to follow standard filing procedures.

+ Professional attitude and reliability.

+ Proficiency in or knowledge of using a variety of computer software applications, especially the Microsoft Office Suite.

+ Strong organizational and time management skills.

+ Strong problem-solving, documentation, and multi-tasking skills.

Why Teksouth?

As an employee-owned organization, we pride ourselves on a supportive, inclusive culture that values the diversity of our teammates, clients, and business partners. We offer a competitive salary and benefits package, including comprehensive medical, dental, and vision insurance, a 401(k) and HSA match, and paid time off. Join us in leading our clients forward with expert solutions and directly supporting critical government missions globally!

**Equal Opportunity Employer:** Teksouth is an Equal Opportunity Employer, ensuring fair treatment regardless of race, color, sex, sexual orientation, gender identity, disability, or veteran status.

Ready to be an integral part of our team? Apply today and join the Teksouth family! Learn more about us at www.teksouth.com .

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.