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Description

We are looking for a skilled Office Manager for our client Baton Rouge, Louisiana. In this short-term contract to full time role, you will be responsible for ensuring the efficient day-to-day operations of the office while supporting legal and administrative processes. The ideal candidate will be detail-oriented, organized, and capable of handling multiple tasks in a fast-paced environment.

Responsibilities:

• Manage incoming calls, direct them appropriately, and ensure prompt responses to inquiries.

• Open, sort, and distribute mail while maintaining proper documentation.

• Prepare and maintain client folders by organizing materials and entering details into the system.

• Monitor and manage deadlines for legal filings, ensuring all tasks are completed on time.

• Draft and send out correspondence, including basic letters and legal notices.

• Order, organize, and process medical records and related documentation.

• Create disbursement sheets for settled cases and ensure accurate recordkeeping.

• Assist in e-filing lawsuits, handling written and paper discovery, and preparing for trials.

• Maintain office supplies inventory and place orders as needed.

• Support the part-time bookkeeper with financial tasks and ensure smooth collaboration.

Requirements

• Proficiency in Microsoft Word and Excel for document preparation and data management.

• Experience with accounting software systems, including accounts payable and receivable.

• Familiarity with CRM tools and administrative management practices.

• Ability to handle inbound calls professionally and provide excellent customer service.

• Strong organizational skills with the ability to manage multiple priorities effectively.

• Knowledge of legal office processes, including discovery and e-filing procedures.

• Comfortable working with medical records and maintaining confidentiality.

• Detail-oriented approach to managing deadlines and ensuring accuracy in documentation.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. Apply today!

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .