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Description

At Robert Half, an Executive Assistant (EA) plays a pivotal role in supporting senior-level management, including directors, vice presidents, or C-suite executives. The position involves a range of high-level administrative tasks and requires adaptability, professionalism, and excellent organizational skills. Below is a general job description for an Executive Assistant:

Key Responsibilities:

+ Executive Support:

+ Manage executive calendars, schedule meetings, and coordinate appointments.

+ Prepare reports, presentations, and correspondence on behalf of executives.

+ Screen and prioritize emails, phone calls, and other communications.

+ Coordinate travel arrangements, including flights, accommodations, and itineraries.

+ Meeting Coordination:

+ Organize and attend meetings to take minutes or prepare action items as needed.

+ Handle logistics for virtual or in-person meetings, such as booking conference rooms and arranging technical support.

+ Confidentiality:

+ Handle sensitive information with utmost discretion and confidentiality.

+ Project Management:

+ Assist in planning and executing special projects or company initiatives.

+ Collaborate with cross-functional teams to ensure project deadlines are met.

+ Administrative Tasks:

+ Oversee expenses, invoices, and budgets for executives, ensuring accurate tracking and reporting.

+ Maintain organization of files, records, and office supplies.

+ Process Improvement:

+ Identify opportunities to enhance administrative processes to improve efficiency.

+ Act as a point of contact between executives, staff, and external stakeholders.

Skills & Qualifications:

+ Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).

+ Exceptional organizational and time-management skills.

+ Ability to work independently and prioritize multiple responsibilities effectively.

+ Excellent written and verbal communication skills.

+ A proactive mindset with problem-solving abilities.

+ Familiarity with project management tools or systems is a plus.

Work Environment:

+ Collaborative, fast-paced, and often deadline-driven.

+ Occasionally requires flexibility with working hours to support executive schedules.

This description may vary depending on specific executives' needs and the company's industry focus. If you are hiring for this role or applying to one, always tailor the job responsibilities and qualifications to reflect the organization's specific requirements.

Requirements

Educational & Experience Requirements:

+ Typically requires a bachelor’s degree, though equivalent work experience is often considered.

+ 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role.

+ Experience supporting senior executives is highly preferred.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .