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UNIVERSITY RECORDS ANALYST COORDINATOR

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UNIVERSITY RECORDS ANALYST COORDINATOR

Salary

$31,824.00 Annually

Location

Natchitoches, LA

Job Type

Unclassified

Job Number

999784

Department

Northwestern State University

Opening Date

05/21/2025

+ Description

+ Benefits

About this Job

Northwestern State University is seeking qualified applicants for the position of University Records Analyst Coordinator.

To apply: Please submit a letter of application, resume, and complete contact information for three professional references [email protected].

Northwestern State University is a State as a Model Employer (SAME) agency.

The successful candidate will be subject to a background check, as a condition of employment.

NOTICE OF NON-DISCRIMINATION (FULLDISCLOSURE)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email [email protected] .

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email [email protected] . For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 108-C Watson Memorial Library or email [email protected] . For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email [email protected] .

*Inquiries regarding employment application status should be emailed to

[email protected] .

Minimum Qualifications

+ Experience with student academic services in a University Registrar's office setting preferred

+ Working knowledge of university academic policies, Registrar's Office procedures, and the banner 9 Student modules preferred

+ Excellent communication, problem solving, and decision-making skills; commitment to institutional academic integrity

+ Strong customer service skills; ability to develop and maintain effective collaborative working relationships with others

Job Specification

+ Coordinating, performing, and maintaining operational functions at the front desk and reception area of the University Registrar's Office including assisting students in reference to academic issues and regulations; transferred credits, final grades, transcript requests, online registration, enrollment and degree verification, dropping/adding classes, credit by examinations, resignations and cancellation of classes, and various appeal processes. Daily logins to the analog telephone system to receive and return calls; routing to the appropriate person if calls cannot be answered and resolved at the front desk

+ Maintaining, processing, and charging students' accounts for special exam fees for all

part-of-terms

+ Monitor and distribute Registrar's Office email

+ Processing address changes and placing registration holds on accounts for all returned mail with an insufficient address

+ Coordination and maintaining the file of requests for enrollment in a Community College while on suspension at NSU

+ Validating the data entry of transferred credits, credit awarded based on Credit

Connection, ACT/SAT, and Advance Placements for accuracy of courses/GP A/and

hours, etc.

+ Acquisition of official transcripts from Admissions, date stamping, logging in as received and routing to evaluators

+ Opening, stamping, sorting, and routing of documents received at the front desk and via front desk fax machine

+ Assisting faculty members (as needed) in entering grades via the NSUConnect system

+ Coordinating and processing requests of students for removal of grades of "W" and "AU" and changing back to credit; registration and dropping courses with a grade of "W" and Audits

+ Candidate Checkout: prepare stage cards and marching list, validating asterisks for the honor roll, diploma order, and commencement program for Bachelor and Associate degrees as assigned; and mailing of diplomas and transcripts as needed

+ Responsible for helping students with self-service computers

+ Coordinating, maintaining, and data entry of Student Information Release Authorization forms

+ CTEP Programs eligibility determination and management

+ Commencement/End of semester processes

+ Other duties as assigned

Benefits for unclassified employees are determined by the individual hiring authority.

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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