"Alerted.org

ADMINISTRATIVE ASSISTANT III

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4946317)

Apply



ADMINISTRATIVE ASSISTANT III

Salary

$52,000.00 - $53,497.60 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

00630-AdmnAsstIII-ESSU-0525

Department

Department of Education

Division

Student Learning

Opening Date

05/22/2025

Closing Date

5/28/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Downtown/Denver Metro/Eligible for a hybrid (office/remote) work environment.***

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is only open to current Residents of Colorado.

Incumbent will be required to complete work for CDE within Colorado.

Colorado Department of Education – What We Do

The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of the State Board of Education (https://www.cde.state.co.us/cdeboard) , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.

Why Work For CDE

The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!

The following is a summary of the benefits we offer:

+ Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.

+ Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.

+ Employer paid short-term disability and life insurance

+ Up to 160 hours of Paid Family Medical Leave (PFML)

+ 11 paid holidays per year

+ Competitive vacation and sick leave accruals

+ Retirement through the Public Employees Retirement Association (PERA)www.copera.org

+ Employer paid RTD Eco Pass (certain restrictions may apply)

+ Paid professional development opportunities

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis.

Description of Job

Work Environment:

This position is Full-time, is Hybrid (Remote/Home Office w/requirement to report to Work location per business needs),

+ Office hours are typically Mon-Fri, 8 am-5 pm

+ Extended hours during the evening or the weekend may be required by business needs

+ 5% Travel required within Denver Metro/Downtown for Meetings/Training

+ A Remote (Home) office is required

+ Required to report to the work location per business needs

+ Essential Functions (ADAAA)

+ LIGHT/Office environment:

+ Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time

+ May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally

+ Required lifting, bending, stooping, pushing, walking, etc.

+ Light work usually requires walking or standing to a significant degree

+ DL Not Required: Required to independently obtain and determine means to complete travel requirements.

Position Summary:

This unit supports personnel serving students with exceptional educational needs. Technical assistance and programming support are available for students who have disabilities, are gifted and talented, and/or who are culturally or linguistically diverse. This unit administers both the state's Exceptional Children’s Educational Act (ECEA) and the federal Individuals with Disabilities Education Act (IDEA) for children with disabilities The purpose of this position is to support the administration of grants and services of this work unit.

This position exists to handle the administrative duties and responsibilities for the Office of Special Education in the Exceptional Student Services Unit and specifically the Access, Learning, and Literacy Team. Broad duties include general office and program support for federal grant funds administered within the office and unit. These office supports include organizing events, purchasing, and accounting duties, data entry and retrieval, and file tracking and management. These program supports include assistance for annual budgets, grant writing, professional development, and technical assistance activities. This position involves forward-facing work with the field specific to the technical assistance activities that are funded through IDEA. It provides review and training support for biweekly part-time employee payroll and travel reimbursement that includes review of paperwork for accuracy, possible needed reconciliation edits from part time staff, and submission for signature approval. Further, the position has ongoing involvement with interviews and provision of training and support of new program support assistants.

The final salary is anticipated to fall within the posted salary range, however could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.

Major Duties and Responsibilities:

+ Provide administrative support for trainings, meetings, and travel for the Office of Special Education’s Access, Learning, and Literacy Team

+ Completes all appropriate CDE forms to ensure timelines are met for staff requesting various arrangements to be made for them including forms for approval and reimbursement for in-state travel, out-of-state travel, and non-CDE employee reimbursements

+ Organizes and prepares internal and external meetings including arranging and securing meeting spaces, managing, and tracking registration, completing official function forms, MOUs, contracts, and purchase orders and requisitions, inclusion of Personally Identifiable Information language, as necessary.

+ Prepares sign in sheets, name tags, agendas, programs, and other meeting materials that will be used by attendees and high proficiency with Microsoft Office Suite, Google Applications, and Smartsheet Mastery of the electronic approval process.

+ Designs, with consultant input, flyers, registrations, evaluations, and certificates for professional development events.

+ Arranges meeting room setup, meals, and equipment for events

+ Maintains records systems and electronic communication

+ Assists other offices and program consultants for meetings as time permits.

+ Provides forward-facing onsite field assistance (walking people through a process - teaching how to fish vs. fishing for others) for special education programs on departmental office processes and protocols, such as completing travel documents, responsibilities specific to onsite registrations, training for non-employee reimbursement paperwork, and answering logistical questions–providing targeted support to district participants with a development need or problem, which is typically provided during the extent of the training event and for a couple of weeks post-event–specific to technical assistance and training events.

+ Schedules and supports required paperwork for individualized training to districts as needed.

+ Completes Moodle registration for consultant courses and problem solves needs to support the Moodle platform.

+ Completes accessibility checks to industry standards with needed edits for all PD and TA activities and provides training support to others on accessibility check procedures.

+ Completes accessibility checks on field flyers for DHH Events.

+ Spreadheads planning and execution of in-person training events including location procurement, speaker logistics (contract, travel and accommodation arrangements, accounts payable, scheduling based upon the speaker’s provided agenda, and ALL Team consultant needs.

+ Provides hands-on customer service and QA assistance to district participants, Director, and contracted speaker(s).

+ Completes document editing and formatting tasks.

+ Attends in-person training events to provides hands-on customer service and QA assistance to district participants and contracted speaker(s), as needed.

+ Reviews submissions for accuracy and monitors DHH Job Board for positions in the field to continually ensure the status of job positions.

+ Supports the web accessibility and posting of the DHH Event Board.

+ Provides support for biweekly part-time employee payroll and travel reimbursement that includes review of paperwork for accuracy, possible needed edits from part time staff, and submission for signature approval.

+ Manages consultant listservs, including review and analysis of appropriateness of personnel requesting to be on the listserv.

+ Provides support, as needed, to part-time employees associated with assigned consultants, on field needs, accessibility, and CDE logistics.

+ Enters data into the ALL Team databases to track participant date / classification of PD and TA.

+ Provides general office and administrative support for the Access, Learning, and Literacy Team and related program activities and grants administered by the Exceptional Students Services Unit

+ Assists with program application, monitoring, and technical assistance support activities

+ Maintains program, budget, and other files for consultant staff

+ Orders supplies for consultant staff

+ Assists with estimating budget expenses

+ Provides supports for project and task management.

+ Creates, establishes, and updates the project timeline and corresponding documents for consultant PD and TA events.

+ Maintains office calendar, contributes to unit calendar, and keeps floor calendars updated

+ Develops and maintains consultant databases and spreadsheets.

+ Assist other offices and program consultants with administrative program supports as time permits.

+ Supports onboarding and training of new Program Support Assistants.

+ Assists other offices and program consultants with administrative program supports as time permits

+ Supports internal and external communication for the Exceptional Student Services Unit and Office of Special Education – Access, Learning, and Literacy Team

+ Supports external communication efforts by

+ Responding to or routing incoming email and phone requests from educational agencies and school districts

+ Maintaining listservs and email lists of educational agency and school district contacts

+ Submitting content for CDE’s The Scoop

+ Serving as a web coordinator for DHH specific web boards

+ Ensuring formats content and Section 508 for accessibility (Section 508 requires government agencies to make their ICT such as technology, online training, and websites fully accessible).

+ Providing content to the ESSU web content coordinator for the Office of Special Education

+ Assisting in CDE and ESSU specific phone calls

+ Disseminating emails to field in coordination with consultants to confirm training logistics.

+ Supports internal communication efforts by

+ Compiling and distributing meeting notes

+ Participating in department Administrative Support Network meetings and projects

+ Coordinating, organizing, and implementing new Admin/Program Support roles.

+ Supporting/assisting with the interview process.

+ Designing and utilizing Smart Sheet protocols

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

Experience Only:

+ Three (3) years of relevant experience in administrative support

+ Within the 3 years:

+ Preferred

+ Smartsheet experience

+ Desktop publishing

+ Effective writing skills

+ Event planning

+ Google suite

+ Zoom/teams set up experience

Conditions of Employment :

+ Must be willing and able to submit to the pre-screening process and pass a background check.

+ Ability a nd willingness to independently determine, obtain means, and complete required travel (percentage 5%)

+ Work extended schedule per business needs

+ Report to work location per business needs

Supplemental Information

Complete Applications must include :

+ Completed Online Application: Required - Submitted through our ATS (https://www.governmentjobs.com/careers/Colorado) .

+ Cover Letter: Required - As attachment to application

+ Resume: Required - As attachment to application

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Failure to submit a complete applicationas defined above by the announcement close will result in your application being removed from consideration.

** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: https://spb.colorado.gov/. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries [email protected].

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Resumes and cover letters must be uploaded as an attachment to your online application.Resumes, Cover Letters, or other required Supplemental Documentation will not be accepted after the closing date and time of the announcement. Have you uploaded and attached your resume, cover letter, and other required documentation to this application?

+ Yes

+ No

02

Please indicate your understanding that failure to submit all items listed under "Complete Applications" at the time of application may remove your application from consideration.If have not uploaded the required items, you can go back now and upload those documents before submission of this application.

+ Yes

+ No

03

In an effort to encourage equity and diversity and meet legal requirements in hiring, items with personally identifiable information will not be released to Hiring Managers until the interview stage. Application work history must demonstrate that you meet minimum qualifications and detail any experience relevant to the position. Please indicate your understanding of this requirement.

04

Minimum QualificationsYour application as submitted is used to determine if you meet Minimum Qualifications. Please read the Minimum Qualifications and ensure that the information in your application describes experience, knowledge, skills, and abilities to the Minimum Qualifications. Human Resources Analysts will not infer that you meet the Minimum Qualifications if the information isn't detailed in your application. *Years of experience will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be pro-rated: 30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit.) *

05

The Colorado Constitution requires that applicants for State of Colorado Classified positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

06

If you are a current or previous State of Colorado employee (including public Institutions of higher education), please provide your Employee Identification Number (EID) in order to verify your current or previous employment. If you indicated that you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known): Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not applicable, please state "N/A".

07

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".

08

If you are a veteran eligible for Veteran Preference Points, a copy of your DD-214 is required to be submitted as an attachment to your online application.If you have not attached a copy of your DD214 to your application, you may go back and do so now.Have you attached a copy of your DD-214 to this application?

+ N/A - I am not a veteran.

+ Yes - I attached a copy of my DD-214 to this application.

+ No - I am a veteran, but I do not qualify for veterans' preference.

09

This position iseligible for a Hybrid flex work place; the incumbent isrequired to maintain a home office within Colorado and report to the office as neededto complete the job duties of this position. Please indicate your understanding and acceptance of this requirement.

10

The salary range listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement?

+ Yes.

+ Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application.

11

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.

+ Yes

+ No

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email