"Alerted.org

Description We are looking for a detail-oriented and proactive Executive Assistant to join our team in Neptune, New Jersey. This Contract-to-permanent position is an excellent opportunity to support our organization’s mission by providing high-level administrative assistance to senior leadership, including the President and Vice President of Finance and Administration. In this role, you will also act as a liaison with the Board of Trustees and contribute to various HR and IT administrative functions.

Responsibilities:

• Manage meeting logistics, including preparing agendas, PowerPoint presentations, taking minutes, distributing action items, and arranging necessary resources such as food and videoconferencing tools.

• Oversee complex scheduling and calendar management for senior leadership, including coordinating travel plans and providing background materials for meetings.

• Serve as the primary liaison to the Board of Trustees, handling portal management, meeting coordination, documentation tracking, and expense processing.

• Organize and coordinate offsite events and functions, such as fundraising activities, staff training, and employee appreciation events.

• Arrange travel for conferences and leadership engagements, and manage monthly reconciliation of credit card and travel expenses.

• Collaborate with team members and leadership to ensure the smooth operation of office workflows.

• Provide administrative support for HR processes, including onboarding, offboarding, and recruitment activities.

• Coordinate monthly Town Hall presentations, maintain organized digital files, and assist with research and project management tasks.

• Utilize tools like CRM systems, ADP, and Kronos Timekeeping to support administrative and operational tasks effectively. Requirements • Proficiency in tools such as ADP, Cisco Webex Meetings, Concur, and Kronos Timekeeping systems.

• Strong experience with calendar management, including scheduling and coordination.

• Excellent communication skills for handling correspondence and conference calls.

• Advanced knowledge of Microsoft PowerPoint for creating detailed and organized presentations.

• Ability to manage travel arrangements and expense reconciliation efficiently.

• Familiarity with CRM systems and digital file organization.

• Demonstrated ability to handle confidential information with discretion.

• Prior experience in a role requiring multitasking and flexibility in administrative functions. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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