"Alerted.org

Procurement Analyst II - Anticipated Vacancy

Augusta , Maine , United States | Professional/Technical | Full-time

Apply by: June 6, 2025

Apply with Linkedin Apply

Bureau of General Services

Office of State Procurement Services

Procurment Analyst II - Anticipated Vacancy

Opening Date: May 22, 2025

Closing Date: June 6, 2025

Job Class Code: 1031

Grade: 24

Salary: $51,688.00 – $72,467.20/Annually

Position Number: 004600753

JOB DESCRIPTION:

The Procurement Analyst II (PA II) plays a vital role in advancing the Office of State Procurement Services’ strategies and goals. This position oversees complex procurement processes, ensuring they are handled with integrity and are transparent. The Procurement Analyst II is responsible for processing Request for Quotes (RFQs), which involves market research, specification writing, solicitation, evaluation, and awarding of contracts. The Procurement Analyst II ensures the effective execution and management of master agreements and other contracts for delivering goods and services to all state agencies.

Serving as a procurement expert, the Procurement Analyst II collaborates closely with state agencies to develop strategic procurement plans based on agency needs using market analysis, benchmarking, spend data, and other sourcing factors. Additionally, they assist agencies with acquisition planning, procurement training, and certification efforts.

Another key responsibility of this role is managing the state’s P-Card (credit card) program. This includes monitoring agency purchases, issuing and replacing cards, adjusting credit limits, generating expenditure reports, and providing emergency assistance for P-card-related issues, including after-hours, weekends, and on holidays.

TYPICAL DUTIES:

+ Reviews procurement requests, specifications, and statements of work from State departments and agencies to accurately define procurement needs. Conducts research and gathers relevant information to support procurement processes.

+ Oversees all stages of the Request for Quote (RFQ) procurement process, ensuring compliance with state and federal laws, as well as procurement rules, regulations, policies, and procedures. Maintains the integrity and transparency of procurement operations.

+ Engages with State departments, agency procurement officials, vendors, and manufacturers to discuss specifications, testing methods, product availability, and manufacturing processes. Aims to enhance procurement effectiveness and efficiency through informed collaboration.

+ Evaluates single source requests to determine their alignment with State laws, procurement rules, regulations, policies, and procedures, ensuring compliance and fairness in the procurement process.

+ Prepares, reviews, and refines procurement related documents to ensure adherence to State laws, procurement rules, regulations, policies, and procedures, maintaining compliance and accuracy.

+ Reviews and assesses bid solicitation responses to ensure a thorough and compliant procurement evaluation process, leading to successful contract decisions.

+ Leads, facilitates, and coordinates procurement evaluation teams for State departments and agencies, ensuring fair and equitable proposal assessments, evaluations, and contract awards.

+ Works collaboratively with State department and agency procurement representatives to shape statements of work, specifications, deliverables, payment terms, and contract administration, ensuring a seamless and effective procurement process.

+ Consults with the division’s legal counsel regarding legal issues in solicitation language in order to ensure procurement transactions meet legal standards .

+ Investigates supplier complaints and facilitates conflict resolution between suppliers and State departments or agencies, ensuring procurement challenges are addressed and fostering mutually satisfactory outcomes.

+ Conducts on-site visits with State department and agency staff in order to obtain a complete understanding of any contemplated procurement need which may include, but not be limited to, program operations, specifications, delivery, quality standards, budget and total costs.

+ Manages the daily operations of the P-Card program, overseeing agency purchases, issuing and replacing cards, adjusting credit limits, generating expenditure reports, and providing after-hours, weekend, and holiday support for P-Card emergencies.

KNOWLEDGE AND ABILITIES REQUIRED

+ Knowledge of procedures for procurement transactions including requisitions, solicitations, purchase orders, service contracts, and any other procurement methods and procedures needed to obtain goods and services.

+ Knowledge of State procurement laws, rules, regulations, policy and procedures.

+ Knowledge of Federal laws, statutes and regulations pertaining to procurement.

+ Knowledge of effective negotiation and relationship building techniques.

+ Knowledge of principles of finance and accounting.

+ Knowledge of e-procurement systems and other electronic procurement tools, as well as standard computer software needed in the procurement process.

+ Knowledge of budget implementation methods.

+ Knowledge of contract administration, category management, and management of statewide master agreements.

+ Knowledge of State department or agency programs and services as relates to procurement needs.

+ Knowledge of the principles and methods of conducting advanced market research and benchmarking data collection and analysis.

+ Knowledge of electronic commerce and payment card systems.

+ Ability to analyze and summarize data related to procurement contracts and to make decisions and solve problems from that data.

+ Ability to analyze market and supply chain data to assess present and future availability.

+ Ability to perform required tasks with minimal supervisory oversight.

+ Ability to learn, interpret and apply Office of State Procurement Services policies and procedures.

+ Ability to communicate effectively with a wide variety of customers, internal stakeholders, vendors, suppliers and any other parties involved in the procurement process.

+ Ability to communicate effectively both orally and in writing.

+ Ability to effectively negotiate procurement terms and conditions that optimize State expenditures.

+ Ability to mediate conflicts between parties.

MINIMUM QUALIFICATIONS

A Bachelor’s Degree in Business Administration or related field of study from an accredited educational institute and practical work experience involving moderately complex procurement work or related business processes involving advanced market research, category management or related business processes. Directly related additional experience may be substituted for educational requirement on a year-for-year basis.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

+ Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

+ Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.