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Fiscal/Administrative Officer

Hybrid

Recruitment # 250520-1308AR-001

Location Hartford, CT

Date Opened 5/22/2025 12:00:00 AM

Salary $78,296* - $101,215/year (*New State employees start at minimum)

Job Type Open to the Public

Close Date 6/2/2025 11:59:00 PM

Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)

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+ Introduction

Are you seeking an opportunity to independently tackle the challenges of professional-level fiscal and administrative work? If this sounds like you, we encourage you to check out this exciting opportunity to join our team!

The State of Connecticut (https://portal.ct.gov/) , Department of Social Services (DSS (https://portal.ct.gov/dss?language=en\_US) ) is seeking a dedicated and detail-oriented individual to join our team as a Fiscal/Administrative Officer (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1308AR&R1=undefined&R3=undefined) in our Division of Fiscal Services - Accounts Receivable Unit. In this position, you will primarily be responsible for our Medical Accounts Receivables. This includes monitoring Accounts Receivable aging reports and following agency procedures to collect outstanding receivables and ensure compliance.

POSITION HIGHLIGHTS

+ DIVISION: Division of Fiscal Services

+ UNIT: Accounts Receivable Unit

+ LOCATION: Hartford, CT

+ SHIFT: First (full time)

+ SCHEDULE: Monday through Friday from 8:00am - 4:30pm

WHAT YOU'LL BE DOING

+ Produce Accounts Receivable Aging Reports and pursue collection of current and aged receivables

+ Aid in the production of annual Generally Accepted Accounting Principles ( GAAP) reporting

+ Prepare documentation for Accounts Receivable write-off requests

+ Act as liaison between providers, auditors, other agency divisions and Fiscal Division to resolve Accounts Receivable issues

+ Assist in other Billing and Accounts Receivable functions

WHAT WE CAN OFFER YOU

+ Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!

+ Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.

+ Professional growth and development opportunities.

+ A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees.

MORE ABOUT US

DSS has a mission that we, along with our partners, provide person-centered programs and services to enhance the well-being of individuals, families and communities. DSS delivers and funds a wide range of programs and services as Connecticut’s multi-faceted health and human services agency. DSS services about 1 million residents of all ages in all 169 Connecticut cities and towns. We support the basic needs of children, families, older and other adults, including persons with disabilities. Services are delivered through 12 field offices, central administration, online and phone access options.

START WITH US. STAY WITH US. GROW WITH US.

We invite you to join our team and take part in fulfilling our vision of a Connecticut where all are healthy, secure, and thriving!

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process.

BEFORE YOU APPLY:

+ Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

+ Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

+ Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.

+ Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

+ Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing [email protected].

+ Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

+ Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

+ Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

+ Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!

+ Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

+ The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

+ Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Pamela Rochette at [email protected].

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

EXAMPLES OF DUTIES

+ Performs a variety of professional fiscal and administrative functions;

+ Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;

+ Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;

+ Prepares budget reports;

+ Prepares various financial statements and statistical or narrative fiscal/administrative reports;

+ Assists in planning and implementation of financial aspects of EDP systems;

+ Utilizes EDP systems for financial records, reports and analyses;

+ Prepares or reviews grant budgets and other fiscal portions of grant applications;

+ Provides technical assistance to grantees regarding accounting procedures;

+ Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;

+ Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;

+ Performs technical purchasing tasks such as soliciting bids and recommending contract awards;

+ Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;

+ Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;

+ May supervise support services such as stores, inventory, mailroom, security or maintenance;

+ Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

+ Knowledge of

+ principles and practices of public administration with special reference to governmental budget management and governmental accounting;

+ grants and contracts preparation and administration;

+ purchasing principles and procedures;

+ payroll practices and procedures;

+ Skills

+ interpersonal skills;

+ oral and written communication skills;

+ Ability to

+ prepare and analyze financial documents and reports;

+ interpret and apply statutes, regulations and administrative policies;

+ utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

+ College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

+ A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.

+ For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

+ For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

+ Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.

*Descriptions of these fiscal/administrative functions are attached

PREFERRED QUALIFICATIONS

+ Experience working with Accounts Receivable policies and procedures

+ Experience interpreting and applying State and Federal statutes, regulations and administrative policies

+ Experience communicating in writing and verbally with internal and external stakeholders

+ Experience using Electronic Data Processing ( EDP) systems to perform Billing and Accounts Receivable functions

+ Experience working independently on tasks with competing deadlines

+ Experience with Microsoft Office Suite, including Word, Excel and Access

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online