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Job Title: Operations SpecialistJob Description

We are seeking a highly organized, detail-oriented, and tech-savvy Operations & Project Support Specialist to join our team in Airmont, NY. This is a full-time, in-office role supporting the internal operations of a growing life insurance agency. You will help manage workflows, support key projects, maintain system accuracy, and assist with light executive-level administrative support.

Responsibilities

+ Track and manage operational tasks using project management tools like Asana.

+ Maintain CRM and internal systems (e.g., SmartOffice, Asana) with accurate and updated information.

+ Coordinate cross-departmental projects and timelines.

+ Help build and maintain SOPs and internal process documentation.

+ Provide light executive support including calendar organization, meeting preparation, and follow-up tracking.

+ Support general office organization and day-to-day team coordination.

Essential Skills

+ Operations planning

+ Reporting

+ Administrative support

+ Proficiency in Microsoft Office Suite, including Excel

+ Multitasking abilities

+ Accounting knowledge

Additional Skills & Qualifications

+ Degree in business administration, finance, or a related field

+ 3+ years of operations experience

Work Environment

The work schedule is Monday through Friday, 8 AM to 5 PM, with an early finish at 3 PM on Fridays for religious observance. The company is a mid-size insurance brokerage with approximately 10 people in the office and over 30 salespeople in the field. The organization promotes a supportive company culture, with potential for career advancement to roles such as COO over time. Benefits include health, dental, disability, and life insurance, 28 PTO days, and an education/professional development allowance. Employees are also paid for religious holidays when the business is closed for observance.

Pay and Benefits

The pay range for this position is $38.46 - $48.07/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Airmont,NY.

Application Deadline

This position is anticipated to close on May 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.