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Special Projects Coordinator – UF Clinical and Translational Science Institute (CTSI)

Work type: Staff Full-Time, Temp Full-Time

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Grant or Research Administration, Health Care Administration/Support

Department: 29680302 - MD-CTSI-VILLAGES HEALTH CRC

Classification Title:

Special Projects Coordinator

Job Description:

The UF Health - Precision Health Research Center (PHRC) located in The Villages, FL, hosted within the Clinical and Translational Science Institute (CTSI) seeks an enthusiastic and qualified individual to fill the Special Projects Coordinator position.

This position requires a broad range of business and management skills and the exercise of considerable judgment and initiative. The incumbent under direct supervision of the center director, oversees small projects or phases of a larger project for the center. Works with community partners to define project scope and objectives. Responsible for identifying appropriate resources needed, and developing schedules to ensure timely completion of project. The Special Projects Coordinator will work in collaboration with project stakeholders within the center to define project scope, goals, and deliverables working towards center needs. Develops work plans, resource plans, project estimates and status reports as needed based upon the size, scope and expected resource utilization of each project. Ensures adherence to quality standards, UF policies, procedures and best practices, and reviews project deliverables.

More About This Role

Project Supervision

+ Meets with community leaders to determine project expectations.

+ Conducts project meetings and communicates project status with partners, project team members,

vendors and supervisors

+ Establish and maintain relationships with the business units and key partner groups to understand

their business needs, ensure alignment on objectives, and ensure ongoing buy-in across all project

activities.

+ Translate center objectives into projects with clearly defined scope, timing, deliverables, resources,

and key measures of success.

+ Effectively set and communicate project expectations to stakeholders.

+ Facilitate meetings and drive project issues through to resolution.

Project Reporting

+ Researches, analyzes, and seeks resources for resolution of issues that impede project progress

+ Create project plans, including timelines and milestones.

+ Develop and deliver progress reports, proposals, requirements documentation and presentations.

+ Proactively manage and communicate ongoing changes in project scope, identify potential crises

and devise plans.

+ Support the continuous development of best practices and tools for project management and

execution.

+ Conduct post project assessments and evaluations.

Assistance to Leadership

+ Perform a variety of duties as assigned by the Director and leadership according to the daily needs

and objectives of the Center. This includes performing errands, scheduling meetings with

industry/community partners and managing special projects.

+ Work with senior research managers on project tasks and other duties as needed.

+ Employee is cross trained to provide staff coverage and assisting the Director as needed.

Who We Are

The University of Florida’s Clinical and Translational Science Institute (CTSI) was established in 2008 to accelerate the translation of scientific discoveries into improved health outcomes. As a university-wide research infrastructure, the CTSI enhances UF’s capacity to conduct impactful clinical and translational research by offering resources, training, and support to investigators across disciplines. The institute promotes collaboration among researchers, clinicians, and community partners to advance scientific innovation, improve health care delivery, and address health disparities throughout Florida and beyond.

Expected Salary:

$58,000 - $72,000

Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience or an equivalent combination of education and experience.

Preferred Qualifications:

N/A

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This is a time limited position.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

The University of Florida is an Equal Opportunity Employer.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No.

Advertised: 14 May 2025 Eastern Daylight Time

Applications close: 05 Jun 2025 Eastern Daylight Time