• Administrative Coordinator

    Johns Hopkins University (Washington, DC)


    We are seeking an **_Administrative Coordinator_** who will support the Kissinger Center’s mission to advance and develop curricula, research, and programs in historically informed strategy and statecraft. The Administrative Coordinator will be responsible for day-to-day administration of the center and will serve as executive assistant to the Center’s Director. Responsibilities include scheduling and travel, financial accounting, data and file management, correspondence, and assisting with executing conferences and events.

    Specific Duties & Responsibilities

    + Plan, support, and organize daily activities of the office or program.

    + Manage team or individual calendars; plan and schedule meetings and coordinate their associated logistics.

    + Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.

    + Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.

    + May serve as the liaison or office contact with facilities.

    + Identify and resolve administration problems and issues.

    + Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).

    + Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies

    + Develop and compile reports. May assist with preparation of presentations.

    + Assist with planning special events/functions, including workshops, conferences, etc.

    + May perform some non-routine and confidential administrative functions, as needed.

    + Coordinate work assignments of students and/or temporary office support, as needed.

    + Coordinate preparation, set up and logistics for department/office events/functions.

    + Assist with expense reports and invoice payment requests

    Minimum Qualifications

    + High School Diploma or graduation equivalent

    + Two years related experience

    + Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

    Preferred Qualifications

    + Bachelor’s Degree highly preferred.

    + Previous experience in accounting and/or event planning is preferred.

    + Individual should have an interest in the study of foreign policy, including familiarity with universities, graduate training, and scholarly research in international affairs.

    + Attention to detail and a demonstrated ability to handle concurrent projects, meet deadlines, and work both independently and as part of a dynamic team are essential. Excellent writing, communication skills, and use of discretion and confidentiality in business dealings are required.

    Classified Title: Administrative Coordinator

    Role/Level/Range: ATO 37.5/02/OE

     

    Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate w/exp.)

     

    Employee group: Full Time

     

    Schedule: Monday-Friday,8:00am-5:00pm

     

    FLSA Status: Non-Exempt

     

    Department name: Kissinger Center

    Personnel area: SAIS

    The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

     

    Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

     

    Equal Opportunity Employer

     

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

    EEO is the Law

    https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf