• Coordinator, Nursing Staff Office

    RWJBarnabas Health (New Brunswick, NJ)


    Coordinator, Nursing Staff OfficeReq #:0000199025

     

    Category:Clerical / Administrative Support

     

    Status:Full-Time

     

    Shift:Day

     

    Facility:RWJ New Brunswick

     

    Department:Nursing Staff Office

    Location:

    Main Hospital - New Brunswick, One Robert Wood Johnson Place, New Brunswick, NJ 08901

    Job Overview:

    The Nursing Staff Coordinator ensures adequate nursing unit coverage by coordinating staffing with Clinical Administrators, monitoring and responding to staffing changes, and maintaining scheduling systems. This position plays a critical role in operational continuity, especially for high-need patient coverage, such as those under close observation or suicide precautions.

    Qualifications:

    Required:

    + High school diploma or equivalent

    + Previous experience in healthcare staffing or scheduling

    + Proficiency in scheduling software and Microsoft Office Suite

    + Strong communication and problem-solving skills

    + Ability to multitask in a fast-paced environment

    Preferred:

    + Experience with ADP or equivalent workforce management systems

    + Familiarity with hospital operations and clinical terminology

    Scheduling Requirements:

    + Working Shift: Monday Friday (Every Other Weekend and Holiday Required)

    + Day Shift: 7:00AM-3:30PM

    + Full-Time, 40 Hours Per Week

    Essential Functions:

    + Coordinate daily staffing assignments with Clinical Administrators to ensure adequate coverage across all nursing units

    + Log and communicate staff sick calls, call-outs, and absences promptly and appropriately

    + Ensure continuous and timely coverage for patients requiring close observation, including those on suicide watch

    + Maintain accurate and up-to-date scheduling records using ADP or other staffing software

    + Collaborate with Clinical Administrators to complete and validate shift staffing reports

    + Respond to phone calls professionally and efficiently, fostering effective communication with nursing staff, hospital personnel, and patient families

    + Adjust staffing in real-time based on census changes or emergent needs while maintaining compliance with staffing ratios and regulatory standards

    + Serve as a liaison between nursing administration and unit leaders for staffing-related concerns or emergencies

    + Assist with other administrative duties as assigned to support the Nursing Administration department

    Other Duties:

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

    Benefits and Perks:

    At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

     

    + Paid Time Off (PTO)

    + Medical and Prescription Drug Insurance

    + Dental and Vision Insurance

    + Retirement Plans

    + Short & Long Term Disability

    + Life & Accidental Death Insurance

    + Tuition Reimbursement

    + Health Care/Dependent Care Flexible Spending Accounts

    + Wellness Programs

    + Voluntary Benefits (e.g., Pet Insurance)

    + Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

     

    Choosing RWJBarnabas Health!

     

    RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

     

    RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

     

    Equal Opportunity Employer

     

    RWJBarnabas Health is an Equal Opportunity Employer