• Executive Assistant

    Aston Carter (Burlingame, CA)


    Job Title: Executive Assistant

    Job Description

    We are seeking an experienced and professional Executive Assistant to provide comprehensive, high-level administrative support to executive leadership. This role requires independent judgment, discretion, and a proactive approach to managing schedules, coordinating communications, and supporting strategic priorities. The ideal candidate is organized, resourceful, and capable of handling a variety of confidential and time-sensitive tasks.

    Responsibilities

    + Deliver specialized administrative support to executive leadership including calendar management, meeting logistics, and communications.

    + Coordinate complex scheduling needs, travel arrangements, and event logistics.

    + Screen calls, emails, and incoming requests; prioritize and handle inquiries with professionalism.

    + Draft, edit, and format documents including memos, reports, presentations, and internal communications.

    + Attend meetings, take detailed notes, and track follow-up items to ensure timely completion.

    + Develop and maintain databases, records, and filing systems.

    + Act as department timekeeper and support payroll/timekeeping system entries when needed.

    + Ensure smooth communication and coordination within and between departments.

    + Handle sensitive information with a high degree of confidentiality and discretion.

    Essential Skills

    + Administrative support

    + Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

    + Calendar management

    + Expense management

    + Executive support

    + Minimum of 5 years of recent experience supporting executive-level leadership

    + Advanced proficiency with virtual meeting platforms (Zoom, Teams, etc.)

    + Proven ability to manage multiple competing priorities in a fast-paced environment

    + Excellent written and verbal communication skills

    + High level of professionalism and discretion when handling confidential information

    + Strong organizational, problem-solving, and decision-making skills

    + Experience with administrative tools, scheduling software, and timekeeping platforms

    Additional Skills & Qualifications

    + Previous experience in a large corporate or healthcare environment

    + Familiarity with Workday or similar enterprise resource systems

    Work Environment

    The role offers a fully remote work environment, allowing flexibility and convenience. You will have the opportunity to work with a well-known hospital system, contributing to a dynamic and collaborative team. The position requires proficiency with various technologies to ensure effective communication and coordination.

    Pay and Benefits

    The pay range for this position is $30.00 - $35.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Burlingame,CA.

     

    Application Deadline

     

    This position is anticipated to close on Jun 6, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.