• Academic Program Spec III

    University of Florida (Gainesville, FL)


    Academic Program Spec III

     

    Work type: Staff Full-Time

     

    Categories: Academic Advising/Support, Student Services

     

    Department: 17060100 - BA-FIRE BUSINESS OFFICE

     

    Classification Title:Academic Program Specialist III

    Classification Minimum Requirements:

    Master’s degree and three years of relevant experience; or an equivalent combination of education and experience.

    Job Description:

    Admissions

     

    Represents the MSF program to the broader university community, external community and other stakeholders, providing admissions and program information and advice to current and prospective students, faculty and others.

     

    Executes admissions processes, including responding to inquiries, acknowledging receipt of recommendations, assembling application files, coordinating interviews, releasing decisions, processing Graduate School online applications through all stages of Slate, and performing student data records tasks in myUFL Student Information Systems.

     

    Student Services

     

    Oversees student records and services, including course registrations, processing Combined Degree forms and Petitions, monitoring academic progress and credit hours towards graduation, submitting Transfer of Credit forms utilizing UF GIMS system with accompanying memos to the Graduate School, entering Graduation Milestones in UF Student Information System (SIS), and completing degree certifications in SIS. Maintains informational records on program alumna, current and prospective students.

     

    Operational Tasks

    Performs additional program operations as needed, such as:

    Researches and compiles data on current students and alumni for SACCS, Assurance of Learning, and other College- and University-level reporting.

     

    Manages visiting speakers’ logistics, scheduling classrooms, registrations, parking, and photography for program events and activities.

     

    Assembles relevant program data for presentations, publications, and reporting.

     

    Manages the programs’ Elearning (Canvas), website and internal databases.

     

    Assists the Director with graduation and alumni receptions.

     

    Assists with creating alumni announcements, publications, and other communications.

     

    Support student participation in competitions and conferences by managing all aspects of travel, including booking, reimbursements, and related tasks

    Expected Salary:

    Commensurate with experience.

    Required Qualifications:

    Master’s degree and three years of relevant experience; or an equivalent combination of education and experience.

    Preferred:

    EXPERIENCE:

    - Email for professional communications (Outlook preferred)

     

    - Microsoft Word for professional documents

     

    - Microsoft Excel for data management

    SKILLS:

    Ability to

     

    - Manage complex administrative tasks with minimal direction from superiors

     

    - Execute tasks with the highest rate of reliability and accuracy

     

    - Efficiently and effectively gather, organize, maintain, and present accurate data

     

    - Communicate effectively both orally and in writing

     

    - Maintain agreed upon work schedule

     

    - Work effectively with a wide range of constituents: students, faculty, staff, and industry professionals

    Special Instructions to Applicants:

    Open to current UF employees only.

     

    To apply, you must complete the online application, upload your cover letter, resume, and three references.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:No

     

    Advertised: 23 May 2025 Eastern Daylight Time

     

    Applications close: 30 May 2025 Eastern Daylight Time