• Executive Assistant

    Robert Half Office Team (Colorado Springs, CO)


    Description

    The Executive Assistant (EA) is a critical partner for senior leaders, serving as a trusted resource to streamline schedules, manage communications, and oversee administrative tasks. This role requires exceptional organizational abilities, discretion in handling confidential information, and a proactive mindset to anticipate the needs of executives and support strategic priorities.

    Key Responsibilities:

    + Calendar Management: Maintain and manage complex executive schedules, coordinating internal and external meetings while ensuring effective time management and prioritization.

    + Communication Support: Act as a primary liaison between the executive(s) and internal/external parties, handling and directing correspondence and inquiries with professionalism.

    + Travel Coordination: Arrange travel plans, including flight bookings, hotel accommodations, and transportation, ensuring all logistics align seamlessly with executive schedules.

    + Meeting Preparation: Facilitate the preparation of agendas, presentations, meeting materials, and minutes for leadership meetings and other executive engagements.

    + Expense Management: Track, reconcile, and process expense reports and invoices in accordance with company policies.

    + Project Support: Assist with planning and executing executive or cross-functional initiatives, including tracking progress and supporting deliverables.

    + Administrative Tasks: Organize and maintain accurate records, files, and databases; manage office supplies and equipment as needed.

    + Problem-Solving: Address and resolve administrative barriers; identify opportunities to improve processes and contribute to operational efficiency.

    Requirements

    Required Skills and Qualifications

     

    + Proven experience (3+ years preferred) as an Executive Assistant or in a similar high-level administrative role.

    + Superior proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and commonly used productivity tools.

    + Strong written and verbal communication skills, including business-level correspondence and interpersonal engagement.

    + Exceptional organizational and time-management skills with impeccable attention to detail.

    + Discretion and confidentiality in handling sensitive information.

    + Ability to work independently and anticipate the needs of executives, offering proactive solutions and support.

     

    Preferred Skills and Qualifications

     

    + Experience supporting C-suite executives or working in a corporate environment is highly preferred.

    + Familiarity with SAP, Salesforce, or other enterprise systems is a plus.

    + Associate’s or bachelor’s degree in Business Administration, Communications, or a related field is preferred but not required.

    + Familiarity with Robert Half’s Enterprise Values (Integrity, Inclusion, Innovation, Commitment to Success) and ability to embody them in daily actions.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .