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Department/Unit:

Health Service

Work Shift:

Day (United States of America)

Salary Range:

$38,937.60 - $50,618.88

ALBANY MEDICAL CENTER --- EMPLOYEE HEALTH SERVICE

ALBANY MEDICAL CENTER --- EMPLOYEE HEALTH SERVICE

JOB DESCRIPTION-ASA VI

OVERVIEW:

The EHS ASA VI helps to fulfill Employee Health Service’s mission of supporting the Center’s obligations to governing agencies such as the NYS Department of Health, O.S.H.A., the Worker’s Compensation Division of the NYS Department of Labor, DNV, and the Center’s Infection Control and Environmental Health and Safety policies as they relate to the medical surveillance of Health Care Workers. The ASA VI has responsibility for the clerical duties inherent in the implementation of OSHA, CDC, Infection Control, Environmental Health and Safety, and the Hazardous Substance Medical Surveillance programs. The ASA VI is expected to collaborate with the entire EHS team in order to provide timely, customer focused service. The ASA VI works independently and with a high degree of responsibility for the implementation of organizational plans. Organizationally, the ASA VI reports to the EHS Manager.

QUALIFICATIONS:

Graduation from High School and at least 1year applicable work experience. Knowledge of and ability to apply medical terminology Working knowledge of computer programs with strong PC and keyboard skills Self motivation, independent work skills, attention to detail. Must work very well with people and have skills in dealing with confidential and personal issues. Ability to view the EHS unit as team. Strong Customer Service skills.

JOB DUTIES:

The ASA VI is responsible for the data management, program implementation and compliance, and customer service in the AMC Health Service.

Duties include but are not limited to:

Greet people at the front desk and ascertain the reason for their visit. Collect identified information for accurate completion of the contact sheet. Provide the necessary paperwork to the HCW, and instruct them on the location of the waiting room, pens, and clipboards. Ask them to return paperwork to the front desk as appropriate. Review the self-assessment for any ‘yes’ answers that lead to additional paperwork, and supply that paperwork to the HCW. Pull correct chart and prepare it for delivery to the rack. Review chart for compliance with all EHS requirements. Ensure that all appropriate forms are attached prior to placing it in the rack. Shred all documents removed from the chart with any identifying information. Keep a supply of necessary forms available at the front desk. Answer telephones. Make appointments. Document from Mail and Fax machine and create a contact sheet. Inform managers of any no-show’s on the post-offer schedule. Keep front desk, chart room and medical charts, and waiting room neat and organized. Open and distribute mail Data entry of contact sheet Data entry of computer sheets Manager / HCW info re: data accuracy Terminate HCW in Respond from HR listing Register New hire and walk-in patients in the Agility system Scan documents into Agility Agility record corrections, merges, and manual over-rides of algorithms and reports Interpret Transfer and termination reports received from various sources, determine addition / removal from surveillance groups. Pull terminations Break down termination charts Determine holdable records per OSHA protocol and prepare for scanning. Scan and file documents. division of charts returning from clinical sites. File labs and records into charts, document in required areas Repair charts and labels as needed File charts Make charts for the next day’s schedule. Recover old records for re-hires Keep copier and fax working (Interact with company) Prepare records requests Interact with Credentialed staff to increase compliance. Work with Volunteer office to increase compliance Work with Nursing staff to provide accurate data on HCW overdue for vaccines. Copy WC notes and store them for RM pick-up. Make referral appointments as needed Check Fax machine and disperse documents

CHARACTERISTICS:

COMMUNICATION: With co-workers and customers, in order to achieve the stated goals and objectives, and to align the actions and interactions of the EHS unit. Communicating includes keeping co-workers advised of any new issues or problems, informing HCW of EHS protocol, and working with other departments to enforce policies and increase compliance.

ORGANIZATION: Organization of the daily functions of the job in order to achieve stability and predictability in daily operations. Organization includes keeping the unit neat and uncluttered, structuring time so as to complete all daily tasks, maintaining neat and understandable documentation.

INITIATIVE: Handling problems and addressing challenges that arise at the work station, seeing tasks that need attention and addressing them without being told.

DEVELOPMENT: Willingness to learn new skills, as well as practice and mastery of these skills.

COOPERATION: Ability to work with a group toward a common goal, implementation of organizational plans, punctuality and work stability. Offering assistance to co-workers throughout the EHS unit, Acceptance of and cooperation with changes in organizational plans, and working as a group to resolve any conflicts that arise.

PROFESSIONALISM: Maintaining confidentiality at all times, being punctual in opening and closing the office, as well as when going for and returning from lunch and breaks. Assisting HCW in an eager, willing, and pleasant manner, maintaining a mature and self-controlled attitude despite circumstances, and reacting to high stress situations with calm

PHYSICAL REQUIREMENTS:

Standing, sitting, walking, bending, reaching overhead. Lifting up to 25 pounds. The noise level in the unit is usually moderate. Bloodborne Pathogen Category 3, No anticipated exposure to blood and body fluids.

Thank you for your interest in Albany Medical Center!​

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.