• Academic Assistant I

    University of Florida (Gainesville, FL)


    Academic Assistant I

     

    Work type: Staff Full-Time

     

    Categories: Academic Advising/Support, Veteran's Preference Eligible

     

    Department: 16920000 - LS-SOCIOLOGY/CRIMINOLOGY&LAW

    Classification Title:

    Academic Assistant I

    Classification Minimum Requirements:

    High school diploma or equivalent and two years of relevant experience.

    Job Description:

    Academic Program Support

     

    + Support Graduate and Undergraduate Coordinators with enrollment, registration, degree certification, and other program-related processes.

    + Compile and maintain graduate student annual activity reports for committee review.

    + Complete all Graduate School and departmental processes for graduate students, including preliminary and final degree certification.

    + Manage permission forms for internships, individual work, and undergraduate research.

    + Review graduate admissions applications; monitor receipt of required materials; and communicate with applicants about missing items and decisions.

    + Forward application files to admissions committees and coordinate with the Registrar and Admissions Offices.

    + Notify instructors of grading procedures, textbook adoptions, and academic deadlines.

    + Ensure timely submission of grades and process electronic grade changes.

     

    Office Administration

     

    + Serve as front-line contact for the office: greet visitors, students, and faculty; answer phones; and route inquiries by email, mail, or in person.

    + Advise new students, graduate assistants, and visitors on departmental policies, college/university procedures, and academic processes.

    + Manage office supply inventory and initiate purchases as needed.

    + Assist with department events and receptions, including ordering plaques and coordinating logistics.

    + Maintain the department website and social media accounts.

    + Manage room calendars for departmental spaces.

     

    Course Scheduling

     

    + Prepare, update, and finalize the department’s course schedule each semester.

    + Process online requests for past deadline additions, deletions, and revisions to finalize the schedule.

    + Track course enrollment before and during each term.

    + Maintain records of instructional activities in accordance with UF retention policies, including drop/adds, student petitions, and incomplete grade contracts.

    Expected Salary:

    The salary is $17.00 - $19.00 per hour.

     

    This is a TEAMS position—UF’s designation for staff roles—eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance. Learn more aboutTEAMS benefits here. (https://hr.ufl.edu/benefits/eligibility/staff-teams/)

    Required Qualifications:

    High school diploma or equivalent and two years of relevant experience.

    Preferred:

    + Knowledge of University of Florida policies, procedures, and academic systems (e.g., PeopleSoft, Student Information System).

    + Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and UF business systems.

    + Familiarity with WordPress and Canva.

    + Excellent organizational, communication, and interpersonal skills.

    + Ability to prioritize tasks and meet deadlines in a fast-paced academic environment.

    + Comfortable working independently and collaboratively with faculty, staff, and students.

    + Knowledge of FERPA regulations and experience handling confidential student records.

    Special Instructions to Applicants:

    To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:No.

     

    Advertised: 28 May 2025 Eastern Daylight Time

     

    Applications close: 15 Jun 2025 Eastern Daylight Time