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Description

We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership in a fast-paced industrial environment. This is a long-term contract position based in Long Beach, CA offering the opportunity to play a critical role in ensuring the smooth operation of daily executive activities. The ideal candidate will possess excellent communication skills, strong proficiency in various administrative tools, and the ability to manage multiple priorities effectively.

Responsibilities:

• Coordinate and manage executive calendars, including scheduling appointments, meetings, and conference calls.

• Organize and prepare materials for meetings, ensuring all required documents and agendas are readily available.

• Handle correspondence, including drafting, reviewing, and distributing emails and other communications on behalf of executives.

• Facilitate virtual meetings using platforms such as Cisco Webex Meetings, ensuring seamless connectivity and efficient collaboration.

• Oversee travel arrangements, including booking flights, accommodations, and transportation, while managing expense reports through Concur.

• Maintain accurate records of timekeeping and payroll activities using systems like Kronos and About Time.

• Act as a liaison between executives and internal or external stakeholders, ensuring clear and effective communication.

• Support financial operations by utilizing ADP and other relevant tools to process necessary documentation.

• Manage special projects as assigned, ensuring deadlines are met and deliverables exceed expectations.

• Uphold confidentiality and professionalism in all interactions, safeguarding sensitive information.

Requirements • Proven experience as an Executive Assistant or in a similar administrative role.

• Proficiency in tools such as Cisco Webex Meetings, Concur, and ADP systems.

• Familiarity with CRM platforms and timekeeping systems like Kronos and About Time.

• Excellent organizational skills with the ability to manage multiple tasks and priorities.

• Strong written and verbal communication skills, including the ability to draft precise and effective correspondence.

• Experience coordinating travel arrangements and managing executive calendars.

• High level of attention to detail and accuracy in every task.

• Ability to maintain discretion and handle confidential information with professionalism. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .