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Description We are looking for a highly skilled Executive Assistant to support the President of the International team within a dynamic hospitality organization. This Contract-to-Permanent position is based in Irvine, California, and requires a proactive individual with exceptional organizational and leadership abilities. The ideal candidate will thrive in a fast-paced environment, demonstrate executive presence, and possess the ability to effectively manage competing priorities.

Responsibilities:

• Provide comprehensive administrative support to the President, including managing complex calendars and scheduling across international teams.

• Coordinate and oversee travel arrangements, ensuring seamless logistics for both domestic and international trips.

• Serve as a point of guidance for other administrative staff, offering direction and support to four international team members.

• Anticipate needs and proactively handle tasks to ensure smooth operations, avoiding reactive approaches.

• Facilitate effective communication across cross-functional C-suite environments, addressing conflicts and ensuring alignment.

• Demonstrate resilience and professionalism when managing high-pressure situations or conflicting priorities.

• Assist with budget tracking and expense management, ensuring alignment with organizational goals.

• Utilize advanced knowledge of Office tools to prepare documents, presentations, and reports as needed.

• Support the organization’s operational goals by maintaining confidentiality and discretion in all matters.

• Collaborate with internal stakeholders to streamline processes and enhance productivity. Requirements • Minimum of 5 years of experience as an Executive Assistant supporting senior-level executives in mid-to-large organizations.

• Proven ability to manage complex schedules and coordinate multiple calendars across international teams.

• Strong leadership skills with experience providing guidance to other administrative professionals.

• Exceptional organizational skills and the ability to anticipate needs and plan ahead.

• Proficiency in Office 365 and other administrative tools.

• Experience working in cross-functional C-suite environments and resolving conflicts effectively.

• Demonstrated ability to handle sensitive information with discretion and maintain professionalism under pressure.

• Prior experience coordinating travel arrangements and managing logistics for executives. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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