• Data Entry Specialist

    Robert Half Office Team (Minneapolis, MN)


    Description

    About the Role:

    As a Data Entry Specialist, you will play a crucial role in maintaining the integrity of our academic databases and administrative systems. This position is ideal for individuals who thrive in a structured environment, demonstrate strong organizational skills, and have a keen eye for detail. You will be an integral part of the team, contributing to our ability to serve students, faculty, and staff efficiently.

    Key Responsibilities:

    + Input, update, and maintain accurate records in academic and administrative databases (Source: US Demand for Skilled Talent Q1 2025 PDF).

    + Verify data for discrepancies or errors, ensuring consistency and accuracy across systems.

    + Organize and file electronic and physical documents according to established protocols.

    + Assist with generating reports, analytics, and other materials for departmental stakeholders.

    + Collaborate with various departments to manage data flow and enforce best practices for data management.

    + Protect sensitive student and institutional information by adhering to strict data privacy policies (Source: thousands of job postings and Robert Half placements).

    + Provide administrative support, as needed, to streamline operational efficiency.

    Requirements

    Required Qualifications:

    + Proven experience in data entry or similar administrative roles; higher education experience preferred but not required.

    + Proficiency in Microsoft Office Suite (Word, Excel, Access) and familiarity with database management systems.

    + Typing speed of [Insert Metric; e.g., 50+ WPM] with a high level of accuracy.

    + Exceptional attention to detail and ability to identify anomalies or patterns in data.

    + Strong organizational and time-management skills with the ability to meet deadlines.

    + Familiarity with student information systems (SIS) or ERP systems is a plus but not mandatory.

    + Ability to work independently and as part of a collaborative team in a fast-paced environment.

    Nice-to-Have Qualifications:

    While not required, the following qualifications and skills can set you apart as an ideal candidate for this Data Entry Specialist role in higher education:

    + Experience working in a higher education institution or familiarity with academic processes (Source: analysis of thousands of job postings and Robert Half placements).

    + Proficiency in advanced Excel functions, such as pivot tables, VLOOKUP, and conditional formatting (Source: US Demand for Skilled Talent Q1 2025).

    + Knowledge of educational software platforms such as Blackboard, Canvas, Ellucian Banner, or Salesforce Education Cloud (Source: Robert Half hiring insights).

    + Exposure to or certifications in data analytics tools (e.g., Tableau, Power BI) to support data reporting tasks.

    + Bilingual or multilingual abilities, particularly in languages commonly used by the student population (e.g., Spanish, Mandarin, etc.) (Source: Robert Half cultural alignment challenges).

    + Strong written and verbal communication skills to work effectively with faculty, staff, and students at all levels.

    + Knowledge of FERPA (Family Educational Rights and Privacy Act) or similar regulations around handling sensitive student data (Source: Robert Half data privacy policies).

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .