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Program Coordinator III - CPPW

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Program Coordinator III - CPPW

Salary

$97,510.40 - $126,692.80 Annually

Location

1120 SW 5th Ave, OR

Job Type

Regular

Job Number

2025-00530

Bureau

Bureau of Environmental Services

Opening Date

06/02/2025

Closing Date

6/23/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Work Schedule: Monday–Friday , 8 am-5 pm. An alternate schedule may be available.

Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204

Benefits: Please check our benefits tab for an overview of the benefits for this position.

Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and cover letter.

The Program Coordinator, for the Portland Bureau of Environmental Services (BES) Revenue Programs Section, performs skilled, professional duties in the design, implementation, and monitoring of stormwater and sewer initiatives in support of the Bureau's storm sewer billing and financial assistance programs. This position administers the Clean River Rewards program, the City's stormwater utility discount program, the GreenBucks program, the City's stormwater donation fund, Treebate, the City’s rebate for planting trees on private property, and the sewer Safety Net Loan program, the City’s financing program to enable private property to connect to public sewer.

The Program Coordinator is responsible for working with stormwater technicians who evaluate private property drainage characteristics and consulting with industrial stormwater permit managers to determine the appropriate utility discount. The Program Coordinator is also responsible for working with sewer engineers who evaluate private property sewer configurations to determine the appropriate resolution for a nonconforming sewer.

The position responsibilities include speaking with stormwater and sewer various stakeholders about stormwater discounts or sewer connection financing; overseeing discount registrations, donation distribution, rebate postings and loan processing; evaluating and reporting on program effectiveness; providing program information to BES finance to assist with annual ratemaking; and interpreting and amending program policy to ensure consistency with BES policy. The position is also responsible for developing content for outreach materials and meeting community partners to provide technical support, and coordinating equity-related work with partner Bureaus.

This position is focused on delivering an excellent customer experience and includes a strong commitment to coordinating with other City bureaus and collaborating with community-based organizations on program improvements. Knowledge and experience applying stormwater best management practices and/or public sewer connection requirements are desired but not required.

The Bureau of Environmental Services (BES) serves the Portland community by protecting public health, water quality, and the environment. BES provides sewage and stormwater collection and treatment services, protects surface and ground water quality, and works for clean rivers and healthy watersheds. The Bureau's vision is to be recognized as a trusted service provider and innovative environmental leader through a demonstrated commitment to clean rivers, healthy watersheds, and our community. More than 500 highly skilled employees work collaboratively throughout the bureau for overall success.

Questions?:

Terrol Johnson

Senior Recruiter

[email protected]

To Qualify

Applicants should specifically address and demonstrate in their cover letter and résumé how their education, training, and/or experience meet each of the following minimum qualifications:

+ Knowledge of principles, practices, and methods of program, administrative, and organizational analysis.

+ Ability to analyze assigned program, administrative, and operational issues, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations.

+ Ability to effectively communicate, both orally and in writing, complex technical information to a nontechnical audience.

+ Knowledge of principles, methods, and practices applied in community outreach.

+ Ability to develop and maintain effective working relationships with representatives from other bureaus.

The Recruitment Process

STEP 1: Apply online between June 2 , 2025, and June 23 , 2025

Required Application Materials:

+ Cover letter.

+ Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.

+ Resume

+ Answer to Supplemental Questions (click on the Questions tab to preview the questions)

+ Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

+ Application Tips:

+ Your cover letter can exceed one page but no more than three to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.

+ Your résumé should support the details described in your cover letter.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ E-mailed and/or faxed applications will not be accepted.

+ Do not attach any additional documents.

+ Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

BOLI: Equal pay For Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of June 23, 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.

+ Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.

+ Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of June 30, 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): TBD

+ The hiring bureau will review and select candidates to interview.

+ Please note that the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity/Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in the City of Portland. We value your time and hope to make your application experience as positive as possible.

Your Cover Letter and Resume are an important step to assist us in the review for minimum qualifications for the posted vacancy.

In your Cover Letter, write specific and unique responses to address each of the minimum qualification listed in the "To Qualify" section. The information you provide must correctly reflect your work history/resume. A lack of information in your application materials to each of the minimum qualifications may result in elimination from the recruitment.

Note: Request for veterans' preference, please add a copy of your DD214 and/or Veteran's Benefit letter. All documents must be uploaded by the closing date and time of this announcement.

Have you read and understood all the information listed above?

+ No - If you have a questions, please contact the recruiter on the announcement.

+ Yes

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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