• Administrative Procurement Analyst (NM)

    City of New York (New York, NY)


    Job Description

    Under direction of the VP of Purchasing, Logistics and Inventory (PLI), the selected candidate will manage a team of Construction Purchasing Buyers who perform highly complex work in purchasing goods, services and/or construction materials, and in processing procurement documents and contracts. The candidate will confer with, advise and coordinate operational, technical and professional staff in the purchasing process. Perform complex professional/supervisory work involved in the development and management of contracts.

    Duties include but are not limited to the following:

    - Examine relevant publications and become familiar with conditions, price trends and trade practices for confirmation/validation of independent cost estimate.

     

    - May provide technical assistance to vendors in preparing responses to solicitations.

     

    - Participate in the tabulation and analysis of bids and the investigation as to the responsiveness/responsibility of bidders and prospective vendors.

     

    - Work with the Materials Contract Unit in reviewing bids and quotations to determine most reasonable price in relation to market conditions; examine samples of items to determine compliance with specifications or standards, accept substitute items when appropriate.

     

    - Analyze and provide information on vendors' and contractors' past performance, financial status and other factors which might affect delivery, timeliness or quality of contracted goods and services.

     

    - Make recommendations for contract awards, including sole source contracts, contract modifications and formal requests for time extensions for procurement activities of greater complexity and scope.

     

    - Review recommendations and procurement documentation prepared by subordinates.

     

    - Coordinate with various NYCHA Departments and prospective vendors to get all approvals and contracts executed/registered in Oracle.

     

    - Maintain and update various spreadsheets and other NYCHA contract systems; compile data for the monthly report.

     

    - Run periodical reports for Management using the spreadsheets and other NYCHA systems.

     

    - Develop research methods and interests; supervise the research activities of subordinates; carry out highly complex research projects.

     

    - Supervise subordinate staff and evaluate performance.

     

    - Monitor contractors' performance to ensure contract compliance or assist contract monitors in a consultative capacity. Make final evaluation of contract performance at expiration of contract.

     

    - Establish and maintain supervisory controls to ensure the unit's work is processed in a consistent and timely manner. Provide subordinates with training in agency policies and procedures, as well as in federal/state/city regulations governing programs.

     

    - Liaise with all NYCHA Departments for all non-traditional procurement requests including piggyback, sole source, preferred source, and non-competitive requests.

     

    - In the absence of the direct supervisor, may perform the duties of that position.

    Additional Information

    1. Due to the existence of a civil service list, candidates must have civil service status in the title of Administrative Procurement Analyst to apply.

    3. Employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).

    4. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR

     

    PREFERRED LIST FOR THE SAME TITLE.

     

    NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).

     

    NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, click on the link below:

     

    https://bit.ly/55aProgram

     

    Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

    ADM PROC ANAL-NM FRM M1-3 - 8297A

    Qualifications

    1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

    2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

     

    Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $ 73,419.00

     

    Salary Max: $100,000.00