• Coordinator - Student Admissions and Records

    Monroe One Boces (Fairport, NY)


    Coordinator - Student Admissions and Records JobID: 2170

     

    + Position Type:

     

    Administrative (Certified)/ Coordinator for Student Admissions & Records

     

    + Date Posted:

     

    6/3/2025

     

    + Location:

     

    Student Admissions and Records

     

    + Closing Date:

     

    06/15/2025

     

    LOCATION OF POSITION: Monroe One BOCES – 41 O’Connor Road, Fairport NY 14450

     

    TERM OF EMPLOYMENT: 12 Month Position, Full Time

     

    START DATE: July 1, 2025

    SALARY RANGE: $100,000 - $115,000 per year

    *Actual salary dependent upon education, experience and contract.

     

    DEFINITION: The Coordinator of Student Admissions and Records reports directly to the Assistant Director of Special Education & Student Services and is responsible for the referral/intake process. The Coordinator will work within the department to ensure IEP quality/compliance, support enrollment/billing needs for students within programs and assist with data collection/analysis. The Coordinator is to work cooperatively with all stakeholders (such as BOCES administrators and staff, district pupil service directors, families and students).

    MAJOR RESPONSIBILITIES:

    + Manage and oversee the referral/intake process (reading/summarizing referrals, presenting information, communicating decisions, etc.)

    + Lead the Central Intake Committee twice weekly to review referrals and facilitate decision-making.

    + Assist in the overall administration of Admissions and Records Department operations.

    + Work collaboratively with the Assistant Director regarding the referral/intake process, current program students and technology/systems needs for the department.

    + Develop relationships and communicate effectively with districts, agencies, students, staff and caregivers.

    + Plan and collaborate with programs regarding enrollment and projections.

    + Collect and analyze data regarding current students and referrals.

    + Travel to various program sites for meetings/observations as necessary.

    + Perform related duties as assigned by the Assistant Director of Special Education and Student Services.

    QUALIFICATIONS:

    + NYS Certification as a School District Administrator (SDA), School District Leader (SDL), School Administration & Supervision (SAS), or Administrator (new 2025 cert) required.

    + Three to five years of administrative experience.

    + Excellent organizational skills.

    + Knowledge and experience related to NYS special education programs, services, and regulations required.

    + Knowledge and experience regarding IEP development required.

    + Knowledge of BOCES programs, services and operations strongly preferred.

    + Frontline/IEP Direct experience strongly preferred.

    + Knowledge of Microsoft Word, Excel and Access and Student Management systems strongly preferred.

    + Excellent interpersonal and communication (written and spoken) skills.

    + Ability to meet deadlines, work independently and maintain confidentiality.

    + Physically able to perform essential functions of the position (with or without reasonable accommodation).