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9669BR

Position Title:

Admin Coordinator Real Time Captioning & Notetaking

Organization:

NTID Real-Time Captioning & Notetaking Services

Job Responsibilities:

+ Provides direct support to Managers of RTC/NT.

+ Assists with recruiting process for Captionists, schedules/coordinates interviews for department managers.

+ Processes paperwork for new staff members.

+ Orders training materials and proctors testing for new captionists.

+ Prepares and processes Employee Action Forms (EAF’s) for all staff changes, hiring/termination/moves, etc., updating FTE database, processing new job postings via RIT Brass Ring.

+ Updates signage and department lists. Input and administer Kronos, vacation and absence time reporting for administrative staff.

+ Maintains and reconciles budget:

+ preparing budget reports, PCM’s, purchase orders, petty cash vouchers, processing journal entries, processes invoices for payment and track charges on department procurement card.

+ Responsible to coordinate and maintain a system of inventory of RTC laptops. Accepts problem laptops, issuing replacement, updates inventory and enters NTID ITS problem report.

+ Schedules RTCNT meetings and location, ordering materials and refreshments as needed. Document meeting minutes and publishing to RTC/NT share.

+ Maintains database of office keys, office locations and equipment assignments.

+ Initiates and monitors requests for keys, office signage, telecommunication work orders, and personnel information for staff.

+ Updates contact information for department.

+ Orders non-general office supplies for captionists related to captioning (typing stands, cases, microphones, goggles, lab coats) and big ticket items.

+ Serves as department point of contact for FMS and telecom.

+ Works as a liaison with other staff assistants within Real-Time Captioning and Notetaking Services.

+ Backs up other staff assistants as needed.

+ May provide support in the form of real-time captioning services if warranted.

+ Provides back-up support to Assistant Dean and Director of Access Services if needed.

+ OTHER DUTIES AS ASSIGNED

FLSA Category:

Non-exempt

Requisition Number:

9669BR

College/Division:

National Technical Institute for the Deaf

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Bachelors or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

117H

Required Qualifications:

Education/Experience:

+ Three to five years office management experience.

+ Experience with Oracle, and Kronos or similar systems

Skills:

+ Ability to work well under pressure and coordinate projects simultaneously

+ Advanced skill in Microsoft Office Suite

+ Excellent interpersonal skills (students and colleagues)

+ Excellent customer service skills

+ Excellent verbal and written communication skills Intermediate sign language skills or a willingness to learn

+ Advanced computer skills

+ Organizational skills

+ Ability to manage budget constrains while managing various projects

+ Ability to maintain confidential information

Preferred Qualifications:

+ Budgeting experience

+ Oracle experience

+ Kronos experience

Department/College Description:

Real-Time Captioning and Notetaking, Department of Access Services, NTID

Shift:

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Henrietta Campus — 100%

Job Summary:

This position provides administrative support to the Managers within RTC/NT, as well as to the department overall.

Hourly/Salary Minimum:

20

Hourly/Salary Maximum:

33