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Grant & Restricted Fund Accounting Process Lead

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Grant & Restricted Fund Accounting Process Lead

Salary

$59,502.00 - $71,321.00 Annually

Location

Quad Cities Campus - Moline, IL

Job Type

Full-Time Staff

Job Number

22-00455

Department

Finance

Opening Date

06/02/2025

Closing Date

6/13/2025 11:59 PM Central

Application materials required

Cover letter, Resume, Transcripts

Work Hours

In general, our office is open between the hours of 8am-4:30pm. Within reason, flexibility outside of these hours can be provided upon supervisor approval.

+ Description

+ Benefits

+ Questions

General Information & Responsibilities

The Grant and Restricted Fund Accounting Process Lead is a key position in the Accounting department responsible for overseeing the financial stewardship of externally funded grants and internally designated restricted funds across the community college and related foundations. This role ensures compliance with federal, state, and private funding requirements while advancing the institution’s mission through sound fiscal management. Reporting to the Director of Accounting, the Process Lead serves as the college’s subject matter expert on grant compliance, various accounting software, nonprofit and restricted fund accounting. This position will be the primary accounting contact for the foundation, adult education, professional and continuing education, and Business Training Center teams assisting with department processes, accounting systems and financial reporting.

This position is not grant-funded.

Description of Duties

+ Maintain accurate accounting records for all restricted funds, ensuring appropriate allocation and use in alignment with donor intent and institutional policies.

+ Ensure timely reconciliation and closeout of grants, including documentation for audits and external reviews.

+ Support Single Audit preparation and serve as the primary liaison for grant-related audit inquiries and documentation requests.

+ Prepare and review financial statements, internal reports, and grant-specific reports required by sponsors and external stakeholders.

+ Coordinate with program directors, grant writers, and academic leadership to support grant proposal development, grant budget planning, and grant fund monitoring.

+ Promote financial transparency and accountability by educating departments on fund usage, reporting, and compliance expectations.

+ Serve as a collaborative leader with the grants management team, foundation team and adult education, professional and continuing education, and Business Training Center teams through ongoing training, coaching, and professional development aligned with college goals and regulatory requirements.

+ Partner with foundation, adult education, professional and continuing education, and Business Training Center teams and grants management team to provide fiscal guidance and proactive support throughout the budget, accounting, grant and audit lifecycles.

+ Assist in integrating grant activity into college-wide budget planning and forecasting processes.

+ Oversee the financial management of select federal, state, and private grants, ensuring compliance with OMB Uniform Guidance and grantor-specific regulations.

Education & Experience

+ Bachelor’s degree or Associates degrees with 10+ years of progressive experience in accounting, finance, or related field; CPA or advanced degree (MBA, MPA) preferred.

+ Minimum of 5 years of accounting experience and a strong background in grant and/or restricted fund accounting.

+ Demonstrated knowledge of fund accounting principles, GAAP, and OMB Uniform Guidance (2 CFR Part 200).

+ Experience working in higher education, preferably within a community college or similar public institution preferred.

+ Required proficiency in QuickBooks, enterprise resource planning (ERP) systems and Excel; preferred familiarity with Modern Campus, Ellucian or Banner.

Supplemental Information

+ Works directly with the Director of Accounting and Grant and Restricted Fund Accountant

+ Works cooperatively with Finance department staff.

+ Works cooperatively with internal and external customers.

+ Works cooperatively with vendors, auditors, and reporting agencies.

+ Strong communication and relationship-building across academic, student services, and administrative units

+ Strategic leadership and team empowerment

+ Deep understanding of grant compliance and fund management

+ Analytical thinking and attention to detail

While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.

Core Benefits

Medical

Prescription Drug Plan

Mail Order Pharmacy

Dental

Vision

Basic Life Insurance

Tuition Waiver

Employee Assistance Program

Long-Term Disability

Flexible Spending Account (FSA)/Dependent Care Account (DCA)

Paid Holidays

Sick Leave

Vacation

Personal Days

Retirement Pension Plans

State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visitwww.SURS.org.

Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.

01

Do you have a Bachelor’s degree or Associate's degrees with 10+ years of progressive experience in accounting, finance, or related field; CPA or advanced degree (MBA, MPA)?

+ Yes

+ No

02

Do you have proficiency in QuickBooks, enterprise resource planning (ERP) systems and Excel?

+ Yes

+ No

Required Question

Employer

Black Hawk College

Address

6600 34th Ave

Moline, Illinois, 61265

Phone

309-796-5222

309-796-5224

Website

http://www.bhc.edu