• Internal Claims Auditor

    Monroe One Boces (Fairport, NY)


    Internal Claims Auditor JobID: 2168

     

    + Position Type:

     

    Support Staff/ Internal Claims Auditor

     

    + Date Posted:

     

    6/4/2025

     

    + Location:

     

    Business Office

     

    + Closing Date:

     

    06/15/2025

     

    LOCATION OF POSITION: Monroe One BOCES – 1000 Pittsford-Victor Rd, Pittsford NY 14534;Business Office

     

    TERM OF EMPLOYMENT: 12-Month Position; Full-Time, 8:00am-4:00pm

     

    STARTING DATE: June 2025

     

    STARTING RATE:$28.85 per hour

     

    *Actual Salary is Dependent Upon Education, Experience and Contract.

     

    DESCRIPTION:The Claims Auditor reports directly to the Board of Education. He/she must have the necessary knowledge and skills to effectively audit claims including experience with purchasing, bidding, and claims. This position, located in a school district/BOCES, is responsible for conducting internal audits pursuant to the Laws of New York, 2005 Chapter 263. The employee is responsible for ensuring that only legitimate claims against the district are paid and the payments are for legal purposes. The Claims Auditor must be bonded prior to assuming his/her duties. The Claims Auditor shall be classified in the civil service exempt class.

    DUTIES:

    1. Verify and audit appropriateness of all claims for payments.

    2. Examine all claim forms with respect to (the availability of funds within) the appropriate codes and adequacy of evidence to support the BOCES expenditure.

    3. Substantiate receipts or other revenues or expenditures.

    4. Verifies computations on claims to check mathematical accuracy.

    5. Check for proper documentation and itemization prior to payment.

    6. Meet such other requirements as may be established by the Regulations of the Commissioner of Education and/or the Comptroller of the State of New York.

    7. Allow or reject all accounts, charges, claims, or demands against the district.

    8. Check that all transactions are properly authorized prior to approving all vouchers or invoices for payment.

    9. Approve or disapprove claims for purchases.

    10. Review all claims and district checks before they are disbursed.

    11. Approve and certify that each claim listed on the warrant was audited and payment was authorized.

    12. Review bank reconciliations and journal entries.

    13. Audit payroll.

    14. Submit a monthly report to the Board of Education for their review.

    15. Set up, facilitate, and train policies and procedures.

    16. Develop reports stating deficiencies in district's payment policies and procedures and submit to the Board of Education.

    17. Perform any additional responsibilities the Board or the Assistant Superintendent for Finance & Operations may assign as needed.

    QUALIFICATIONS:

    1. Strong background in finance, record keeping, and accounting required.

    2. Expertise in Excel required.

    3. Must be able to maintain a high degree of accuracy, be detail oriented and possess strong organizational skills.

    4. Strong customer service orientation along with interpersonal and communication skills.

    5. Strong understanding of confidentiality protocols and ethical handling of proprietary information.

    6. Ability to manage large volumes of work, effectively adapt to change and meet deadlines with good judgement.

    7. Ability to work with various internal departments within Monroe One BOCES.

    8. Thorough knowledge of the concepts, standards, and generally accepted accounting principles.

    9. Thorough knowledge of auditing practices, procedures, and responsibilities

    10. Good knowledge of the organizational function and educational financial operations of a school district.

    11. Good knowledge of pertinent legal requirements, purchasing policies, and accounting systems and procedures.

    12. Good knowledge of school financial record keeping

    13. Good knowledge of software application in the maintenance of school-based accounts.

    14. Ability to make arithmetic computations accurately.

    15. Ability to interpret and follow complex oral and written instructions.

    16. Ability to audit expenditure records for accuracy.

    17. Ability to develop clear and concise analysis, appraisals, recommendations, and commentary.

    18. Physically able to perform essential functions of the position (with or without reasonable accommodation).

    PREFERRED QUALIFICATIONS:

    1. Graduation from a regionally accredited or New York State registered college or university with a bachelor's or master's degree in Accounting; OR,

    2. Graduation from a regionally accredited or New York State registered college or university with a bachelor's degree in Economics, Finance, or Business Administration, that included a minimum of fifteen (15) semester credit hours, in accounting, PLUS one (1) year paid full-time or its part-time equivalent professional* experience in auditing or accounting; OR,

    3. Graduation from a regionally accredited or New York State registered college or university with an associate degree in Accounting, PLUS two (2) years paid full-time or its part-time equivalent professional* experience in auditing or accounting; OR,

    4. Any equivalent combination of education and experience as defined by the limits of (A), (B) and (C) above.

    *Professional experience in auditing or accounting shall not include account keeping, bookkeeping, or other clerical financial or record keeping activities.

     

    NOTE: Candidates who meet the minimum qualifications under (B) or (C) must submit a student copy of their transcript or itemized list of coursework and credits received at the time of application.