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Description We are looking for a detail-oriented Administrative Assistant to join our team in Carlsbad, California. This is a fully onsite Contract position that requires strong organizational skills and the ability to manage multiple administrative tasks efficiently. The ideal candidate will excel in handling mail distribution, data entry, and audit-related processes while providing timely responses to customer inquiries.

Responsibilities:

• Analyze and organize audit-related documents received via the audit email inbox.

• Scan, file, and maintain records of mail submissions for easy access and retrieval.

• Identify and update addresses for returned mail, ensuring timely re-sending through automated systems.

• Respond promptly to customer inquiries, delivering exceptional service and accurate information.

• Prepare and send claim letters using a standardized mailer system.

• Manage incoming mail distribution, ensuring proper handling and routing.

• Perform certified mailing tasks as needed, adhering to established protocols.

• Support auditing processes by accurately managing relevant paperwork and data.

• Maintain a systematic approach to filing and document organization to ensure compliance and efficiency. Requirements • Proven experience in administrative tasks such as scanning, filing, and mail distribution.

• Familiarity with auditing processes and data entry systems.

• Ability to handle certified mail and manage incoming mail distribution effectively.

• Strong organizational skills with attention to detail and accuracy.

• Proficiency in managing automated systems for mail and document handling.

• Excellent communication skills to address customer inquiries professionally.

• Capacity to work onsite in Carlsbad, California, adhering to company policies.

• Previous experience in document management and office administration is preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .