"Alerted.org

Receptionist

Job Details

Job Location

Administration - OAKDALE, MN

Secondary Job Location(s)

Mendota Heights - Mendota Heights, MN

Position Type

Full Time

Description

We are seeking a highly organized and detail-oriented Receptionist to join our team. This role serves as the first point of contact for visitors, clients, and staff while providing administrative support to ensure efficient office operations.

Key Responsibilities:

+ Front Desk: Greet and assist visitors, manage check-ins, and maintain a professional reception area.

+ Answer phone calls: Answer calls promptly, professionally and forwarding calls to the correct person or extension

+ Managing mail and packages: Handling incoming and outgoing mail and packages

+ Maintaining office supplies: Ordering supplies and working with maintenance.

+ Maintaining records: Keeping office records up to date

+ Performing clerical tasks: Provides clerical or administrative assistance on special projects, as needed

+ Providing customer service: Answering inquiries, giving instructions, solving problems, and providing advice and guidance.

+ Time management: Prioritizing tasks, meeting deadlines, and ensuring the reception area runs smoothly

+ Office Coordination: Maintain office & kitchen supplies; coordinate service requests and ensure office equipment is operational. General housekeeping of main entrance area & break room. Assist with making coffee throughout the morning and restocking beverages; load/unload dishwasher. Order food for meetings and/or events.

Qualifications

Qualifications:

+ 3+ years of experience as a receptionist

+ Proficient in Microsoft Office Suite

+ Professional demeanor and positive attitude

+ Detail oriented

+ Strong verbal and written communication skills

+ Excellent organizational and multitasking abilities

+ High attention to detail and problem-solving skills

+ Ability to handle sensitive information with discretion

+ Ability to routinely lift, carry and move materials weighing up to 40 pounds

The hourly base range for this role is $22.50-$25.50. This range is a good faith estimate; we may pay more or less than the posted range, and this range may be modified in the future. Actual compensation packages take into account a wide range of factors that are unique to each candidate, including but not limited to geographic location; skill sets; relevant education and certifications; depth of experience; performance; and other business and organizational needs. The total compensation package for this position may also include the opportunity to participate in employee benefits including our medical/dental/vision insurance and 401(k) retirement plans, subject to applicable plan terms, and/or eligibility for other compensation.