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Job Title: Project Associate

PVN ID: VA-2506-006872

Category: Administrative Services

Job Description

General Description

MISSION

Children thrive when they spend their most critical years with dedicated, educated, trained, and well-compensated individuals. The New York Early Childhood Professional Development Institute leads the work to establish and implement an early childhood workforce system to ensure funding, standards and competencies, career development resources, qualifications and credentials, professional development (training and strengths-based coaching), and program quality assurance and improvement for individuals who work with young children throughout New York. Housed at the City University of New York, the Institute is a fast-paced, dynamic public/private partnership that is committed to the early childhood workforce across New York State. The Institute is the implementing agency for QUALITYstarsNY.

QUALITYstarsNY is New York’s Quality Rating and Improvement System (QRIS) for early childhood programs, providing support and resources to improve and sustain high quality across New York State. Early childhood educators are committed to the young children they work with and are motivated to improve their practice. QUALITYstarsNY exists because we believe that early childhood educators across the state and in all modalities deserve support to engage in continuous quality improvement for the children and families they serve.

GENERAL DESCRIPTION

Reporting to the Assistant Director of Budget and Administration, the Project Associate is responsible for day-to-day purchasing operations, with a focus on effective vendor management, meticulous attention to processes, and detailed record-keeping. This position supports the QUALITYstarsNY program staff through effective communication and collaboration across teams to achieve short- and long-term goals.

Other Duties

Purchasing and Expense Tracking

+ Process, and track purchase and reimbursement requests

+ Accurately track expenditures and reconcile OTPS reports

+ Investigate and resolve outstanding items in a timely manner

+ Maintain professional and responsive communication with all stakeholders

+ Monitor processes and systems for accuracy and workflow consistency

+ Maintain electronic documents, files, and records

Program Support

+ Provide training on purchasing processes for program staff

+ Help coordinate logistics for meetings, events, and conferences, including an annual staff retreat

Other

+ Manage inventory for supplies, equipment, and promotional items

+ Attend staff meetings and professional development training as required

+ Perform other duties as assigned

Qualifications

Minimum Qualifications

+ Associates Degree with 3-5 years of relevant experience in a fast-paced, high volume, office setting OR Bachelor’s Degree with 2-3 years related experience

+ Working knowledge of Microsoft Office Suite: Word, Excel, Teams

+ Strong written and oral communication skills

+ Ability to work with diverse groups and individuals in a professional and respectful manner

Core Competencies

+ Demonstrated strong interpersonal communication skills with a variety of internal and external stakeholders

+ Ability to manage and prioritize a high volume of invoices and communications to completion

+ Ability to work effectively with staff, associates, and internal and external constituents

+ Strong critical and analytical thinking skills

+ Desire to contribute to project planning and effectively communicate priorities

+ Strong ability to use technological tools and platforms to effectively manage complex data systems, including Microsoft Office

RFCUNY Benefits RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department

Status Full Time

Annual Salary Range $50,000.00 - $55,000.00

Closing Date Aug 02, 2025 (Or Until Filled)

Bargaining Unit No

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