• Health Information Clerk

    Down East Community Hospital (Machias, ME)


    Health Information Clerk

    Job Summary

    Performs clerical functions related to ongoing department operations and the coordination of interdepartmental and intradepartmental service and communications. Performs a variety of functions related to processing, maintenance, and security of patient health records.

    Job Requirements

    Minimum Education: High school diploma/ or equivalent required. Associate degree preferred in relevant field.

     

    Required Skills: Previous hospital or Health Information Management experience preferred, with strong interpersonal skills. Previous experience with CPSI, Athena and Medhost electronic health records (EHR) beneficial.

     

    + Demonstrated knowledge of medical terminology required

    + Demonstrated knowledge of chart assembly and background knowledge of chart analysis is desired

    + Thorough knowledge of dictation/transcription equipment and usage

    + Demonstrated knowledge of basic clerical duties and skills: scanning, typing, pulling records, filing, photocopying, answering telephones, faxing.

    + Demonstrated knowledge and proficiency of electronic medical record systems and computer applications

    + Demonstrated knowledge of essential elements for report formats

    + Demonstrated understanding of concurrent chart flow and patient types

    + Demonstrated understanding of patient flow from admit to discharge required

    + Demonstrated knowledge of release of confidential health information, terminal digit filing and basic medical office practices.

    + Reliable attendance and punctuality, including observing appropriate break times and extending a scheduled shift when necessary to meet patient demands.

     

    Functional Demands

     

    PHYSICAL EFFORT AND ENVIRONMENTS: Work involves sitting at a computer terminal or scanner 80% of the time. Walking, bending, stooping and minimal lifting is required. Vision and hearing acuteness is required.

     

    Sedentary: Occasionally lifts up to 25 pounds independently. Sits most of the time. Stands or walks briefly.

     

    EXPOSURE RISK Exposure Category III: Employee not reasonably expected to be at risk for exposure to blood borne pathogens.

     

    Organizational Expectations

    COMPLIANCE

    • Adheres to the federal, state, and local statutes and regulations.

    • Adheres to the Compliance Program policies and procedures of Calais Community Hospital.

    • Adheres to all Privacy, HIPAA, and Security policies and procedures of Calais Community Hospital.

    • Communicates any concern related to compliance issues to Compliance Officer.

    • Communicates any concern related to confidentiality issues to the Privacy Officer.

    Leadership Capabilities

    • Maintains current knowledge of the hospital-wide Quality Improvement Program.

    • Develops and implements appropriate quality improvements for the department.

    + Develops quality initiative projects and the methods necessary for initiating, testing, data collection, analysis, and reporting the effectiveness of the project. s

    + Establishes indicators to monitor departmental service in response to complaints, identified problems, variances, sentinel events, or new services as well as patient outcome-oriented indicators for high volume and/or high-risk services.

    + Reports all Quality Improvement activities, measurements and results according to the established reporting structure.

    + Participates in the annual review of the Quality Improvement/Patient Safety Program.

    + Participates as a member of a functional and/or process improvement team as appropriate to position or requested.

    + Provides Quality Improvement orientation, training, and continuing education for all departmental staff.

    + Involves all departmental staff members in the Quality Improvement Program’s plans and processes.

    + Is accountable for identification and mitigation of risks and hazards within the department.

    DECH Benefits:

    + Competitive health insurance plan including:

    + Bi-weekly premiums begin at $24.50 for single and $85.00 for family coverage

    + 25% discount on DECH and CCH medical services

    + Employer paid HRA fund toward deductibles

    + Teladoc- 24/7/365 telemedicine access to MD with no co-payment

    + Employer paid life insurance

    + 401k retirement plan

    + Generous time off plan

    + Additional benefits available

    + Dental insurance

    + Vision insurance

    + Disability insurance- short and long-term

    + Life Insurance

     

    DECH and CCH are dedicated to providing equal employment opportunity.