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About Us: We are a dynamic organization committed to fostering a supportive and inclusive workplace. Our Human Resources team plays a pivotal role in shaping our company culture and ensuring a seamless experience for our employees. Position Summary: The Administrative Assistant Human Resources will provide essential support to the HR department, focusing on onboarding new hires, maintaining personnel files, and offering general administrative assistance. This role requires a detail-oriented individual with excellent organizational and communication skills. This position is for 25 hours a week. Key Responsibilities: Onboarding Support (Authority Level II): Assist with tasks related to onboarding new employees, including sending offers of employment, collecting completed documents, creating ID badges, and setting up appropriate technology. Personnel File Maintenance (Authority Level I): Maintain filing systems of human resources records and personnel files. Mail Distribution (Authority Level II): Retrieve incoming mail and distribute it to the appropriate HR representative. Report Preparation (Authority Level II): Prepare weekly reports. Employment Verifications (Authority Level I): Process employment verifications. Event Coordination (Authority Level II): Assist with planning and execution of special events such as training and other organization-wide meetings. Electronic File Auditing (Authority Level II): Assist in auditing and maintaining the integrity of electronic personnel files, including regular updates and archiving as necessary. Additional Duties (Authority Level III): Perform other duties as assigned. Competencies: Communication: Exhibits good listening and comprehension; expresses ideas and thoughts clearly in both written and verbal forms; keeps others adequately informed; selects and uses appropriate communication methods. Cooperation: Displays a positive outlook and pleasant manner; establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works actively to resolve conflicts; works cooperatively in group situations. Initiative: Asks for help when needed; looks for and takes advantage of opportunities; seeks increased responsibilities; takes independent actions and calculated risks; undertakes self-development activities; volunteers readily. Job Knowledge: Competent in required job skills and knowledge; displays understanding of how job relates to others; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; uses resources effectively. Problem Solving: Develops alternative solutions; gathers and analyzes information skillfully; identifies problems in a timely manner; resolves problems in early stages; works well in group problem-solving situations. Qualifications: Minimum of 2 years administrative work experience. High School diploma or equivalent. Excellent attention to detail and accuracy. Excellent verbal and written communication skills with the ability to communicate effectively with all levels of the organization. Excellent interpersonal skills, with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organization and time management skills with the ability to prioritize and work effectively on multiple tasks simultaneously. Proficient with Microsoft Office Suite or related software. Proficient with, or able to quickly learn, payroll management, human resource information system (HRIS), or similar applications. Ability to work as a team member and uphold organizational standards and values. Physical Demands: Mobility: Ability to sit or move around for extended periods. Manual Dexterity: Use of hands and fingers to operate computers, handle paperwork, and utilize standard office equipment. Lifting and Carrying: May occasionally need to lift or move objects weighing up to 25 pounds. Vision and Hearing: Keen visual acuity for reviewing complex data, reports, and documents. Clear hearing and speaking abilities are essential for communicating with teams, candidates, and stakeholders, whether in person, via phone, or through virtual platforms. Working Conditions: A hybrid work environment with at least one day of onsite work may be required. Employees will provide, at their expense, a secure, dedicated work area and reliable internet connection. Hybrid employees are responsible for maintaining the work area in a safe, secure, and non-hazardous condition at all times. Employees will maintain security devices and procedures necessary to prevent use by unauthorized persons, including preventing the connection of any Organization-furnished computer system, network, or database to any computer, network, or database not provided or authorized by the Organization. May be required to work a variable schedule. Office environment with regular travel (including use of personal car). WHAT WE OFFER: In addition to pay, you will receive valuable training and experience. Best of all, when you come to work, you ll know that your efforts make a meaningful difference in countless lives and communities. Join the Goodwill team and you will find more than a job You will find a career with a cause! To learn more about our company and team, please visit our website: www.fredgoodwill.org Rappahannock Goodwill Industries is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. At Rappahannock Goodwill Industries, we don t just accept difference we celebrate it, support it, and thrive on it for the benefit of our team and the communities we serve. We encourage all to apply because we believe a diversity of voices leads to better discussions, decisions, and outcomes for everyone.