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Working Title:

Division Assistants / Office & Admin Specialist Sr

Institution:

Normandale Community College

Classification Title:

Office & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Bloomington

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$20.45 - $28.79

**_We are a proud equal opportunity and affirmative action employer, and we seek applicants with deep connections to the cultural communities to which our students belong._** We actively seek and encourage applications from women, people of color, persons with disabilities, and individuals with protected veteran status.

NOTICE OF VACANCY OF TWO (2) OPENINGS

Division Assistant – Health Sciences (1) and Humanities (1)

Classification: Office & Admin Specialist, Sr

Unlimited, Full-time

Monday – Friday: 8:00 AM – 4:30 PM

*A flexible work schedule may be approved with up to two days remote work per week (if applicable)

**Salary Range:** Hourly from $21.90 to $29.65; Annually from $45,727 to $61,909

* _Salary placement is dependent on education and experience_

This vacancy is posted on-line from June 5, 2025 to June 12, 2025 until 11:59 PM.

ABOUT THE POSITION

The Division Assistant provides key support for the Health Sciences / Humanities academic divisions, and plans, manages, and implements varied levels of complex projects and programs to ensure the division is meeting college community expectations and maintaining operations. The Health Sciences division currently consists of eight (8) academic departments; AS, AAS, and certificate programs, and includes approximately 63 faculty and staff positions. The Humanities division currently consists of seven (7) academic departments; all art, theatre, and music events; AFA, AA, AS, and certificate programs, and includes approximately 110 faculty and 12 staff positions.

Under general supervision, the Division Assistant provides high-level administrative and office management support to these major programs including budgeting, accounting, contracts, communications, course scheduling, faculty workload management, staffing/onboarding/supervision, purchasing, operations, inquiries, technology, policy compliance and project management. This position oversees administrative coordination functions to ensure efficient and effective operations of the division, including process development and evaluation, including supervision of student workers. The Division Assistant works in a fast-paced environment with quickly changing priorities juggling multiple projects at the same time.

Position has full decision-making authority within established parameters as delegated by the Dean.

This position will actively advance the college’s strategic goals, including to achieve equity in educational outcomes and to support a culturally responsive and service-oriented culture, through individual and departmental efforts.

Minimum Qualifications

_These qualifications are required to move forward; as such, (_ _ensure your application contains descriptions of your education and work experience sufficient to demonstrate competency in each of the following_ _):_

+ Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence, convey complicated information in an understandable manner as a resource for outside agencies, for clients, coworkers, and customers, respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

+ Ability to explain policies and procedures in a clear, concise, and professional manner to both internal and external customers; knowledge of communications sufficient to explain the reasons for transactions and procedures, rules, and regulations to so that others understand the information they are being given.

+ Knowledge of data entry procedures and systems, such as Microsoft Office or similar data entry systems; skill in data entry sufficient to maintain accurate records and reports, receive and review source documents.

+ Knowledge of Accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.

+ Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.

+ English language skills sufficient to clearly and accurately communicate information and respond verbally and in writing with internal and external constituents.

+ Skill in word processing/keyboarding sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs in an efficient and timely manner.

+ Skill in database management sufficient to input data quickly and accurately, compile reports, analyze discrepancies, store and retrieve data in a variety of reports.

+ Skill in accounting sufficient to reconcile invoices, receipts and purchase orders, and monitor and balance budgets and grants to ensure spending is within budget and grant guidelines.

+ Demonstrated ability working collaboratively in a culturally diverse environment and experience working with people from diverse backgrounds and education levels.

Preferred Qualification

+ Bachelor’s degree.

+ Three (3) years’ experiences as an administrative assistant in an academic setting.

+ Advanced computer skills in Microsoft products and other technologies.

+ Knowledge of Minnesota State policies and procedures.

+ A general understanding of curriculum and degree requirements.

+ Knowledge of Minnesota State policies and procedures.

+ Supervisory experience.

+ Excellent written and verbal communication skills.

+ Excellent human relations skills, maintaining confidentiality, and professionalism

+ Demonstrated organizational skills, working well under pressure, prioritizing multiple projects, and meeting deadlines.

+ Project management skills, and demonstrated skills working independently, solving problems, and resolving dilemmas in a timely manner.

+ Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports.

+ Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.

Other Requirements

_The College regrets that it is unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be available to accept work in the U.S. by the day employment begins._

_An offer for this position may be contingent upon the completion of a background check._

WHY NORMANDALE COMMUNITY COLLEGE

Normandale (https://www.normandale.edu/) is the largest community college in the Minnesota State Colleges and Universities system, annually serving almost 15,000 students from a diverse set of backgrounds, 42% of whom are students of color and nearly 25% are first-generation. We offer opportunities for individuals to grow, learn, and advance their careers while working for an organization that is committed to providing an inclusive and equitable space for students and employees to learn. We are passionately committed to achieving racial equity in student outcomes and in advancing cultural responsiveness in the classroom and services provided.

GREAT BENEFITS PACKAGE

As an agency of the State of Minnesota, Normandale offers a comprehensive benefits package including low-cost medical, dental, vision insurance, income protection plans, generous vacation and sick leave, 11 paid holidays each year, employer paid life insurance, pre-tax flexible spending accounts, retirement plans, and tax-deferred compensation plans. Additional benefits include tuition waivers available for yourself and eligible dependents once certain criteria are met.

For information on benefits, visit SEGIP’s website SEGIP (https://mn.gov/mmb/segip/benefits/) . For more information on retirement benefits, please view the retirement brochure (https://www.minnstate.edu/system/working/docs/benefits/retirement\_brochure.pdf) through MMB.

This position is also part of American Federation of State, County and Municipal Employees (AFSCME). The collective bargaining agreement (https://mn.gov/mmb/employee-relations/labor-relations/labor/afscme.jsp) outlines many additional benefits provided.

Equal Employment Opportunity

Normandale Community College is committed to honoring human differences and cultivating inclusion of different values and ideas in employment and education opportunity. The college is committed to the principle that all individuals are to be treated with equality and dignity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, or gender expression. In addition, discrimination in employment based on familial status or membership or activity in a local commission as defined by law is prohibited.

Reasonable accommodations will be made for applicants with disabilities. If you are an individual with a disability who needs assistance, please contact Human Resources at (952) 358-8269 or [email protected] . Please indicate what assistance is needed.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

08-20-2025

Position End Date:

Open Date:

06-05-2025

Close Date:

06-13-2025

Posting Contact Name:

Vicky Sayaovang

Posting Contact Email: