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Senior Buyer / Grade 19

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Senior Buyer / Grade 19

Salary

$74,172.80 - $114,920.00 Annually

Location

Louisville, KY

Job Type

Full-Time

Job Number

25-073

Division

Supply Chain and Economic Inclusion

Department

Procurement Services

Opening Date

06/05/2025

Closing Date

6/18/2025 11:59 PM Eastern

Pay Grade

Grade 19

Work days & hours

Monday - Friday; 8:15 AM - 5:00 PM

+ Description

+ Benefits

+ Questions

Job Summary

Performs a full range of procurement activities and contract administration for a variety of goods and services for all areas of the company at the best value for MSD. Solicits proposals and/or bids for the procurement of construction services, professional services, equipment, goods and other services of a complex nature. Creates, develops and solicits complex bid documents. Ensures all purchasing activities comply with company policies and procedures as well as applicable municipal, state, and federal laws.

Essential Job Functions

Oversees the use of various procurement methods including: competitive sealed bidding, competitive negotiation, professional services, sole sources, emergency procurements and cooperative purchasing. Creates, develops and solicits complex bid documents, request for proposals, and request for qualifications for competitive negotiations and professional services for the acquisitions of goods and services as requested by MSD divisions at the best value for MSD. Utilizes electronic bid management tools to advertise, accept and evaluate bids. Consults with associates to determine purchasing requirements and develops technical specifications. Analyzes and evaluates complex bid documents, negotiates pricing and leads the evaluation team. Recommends bid award and generates purchase order contracts while maintaining compliance with MSD’s Procurement Regulations. Facilitates performance and/or payment issues between suppliers and MSD end-users. Makes performance recommendations and follows-up on performance improvement measures. Prepares and leads various informational/training sessions conducted for the benefit of MSD employees including those within and outside of the procurement department regarding procurement topics. Monitors market trends, performs cost price analysis, and utilizes the Producers and Consumer Price Indexes as needed. Prepares written materials that will become part of the bid file and prepares other written materials as required. Monitors bid expiration dates and the bid renewal process to ensure continuation of assigned contracts and service. Negotiates renewal terms and pricing. Procures assigned commodities for the purpose of ensuring the availability of goods and services. Reconciles orders placed. Explains policies and procedures to individuals needing to procure materials, services and supplies. Ensures that any risk related to services and supplies are identified and controlled. Collaborates with the Supplier Diversity and assists and conducts outreach events for potential bidders seeking to do business with MSD. Serves as mentor to co-workers and assists with cross training. Develops and maintains strong supplier relations. Possesses clear understanding of public purchasing principles and remains current on new Purchasing techniques and procedures. Performs other duties as assigned.

Knowledge, Skills and Abilities Necessary to the Work

Knowledge of the Kentucky Model Procurement Code; knowledge of purchasing procedures and techniques; skill in oral and written communication; skill in negotiating; skill in managing multiple priorities; skill in exercising tact and diplomacy; skill in operating a PC and associated Windows environment software (e.g. Microsoft Office Suite); skill in electronic bid management tools; ability to write purchase specifications; ability to utilize and maintain the Purchasing portion of the SAP system; ability to collect, organize and analyze data; ability to resolve problems; ability to exercise judgment and discretion; ability to be courteous and helpful under pressure.

Minimum Requirements

Bachelor degree in business administration, accounting, finance or a related field; five or more years of related experience; an equivalent combination of education and experience may be substituted. Procurement certification from one or more of the following certifying entities is preferred: Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM), and/or Accredited Purchasing Practitioner (APP). Must possess a valid driver’s license. Must have safe work and driving habits.

EXEMPT

The following is a brief description of the major benefits that are provided to you as an Exempt employee of MSD. You will receive more detailed information on these benefits as they become effective. Please contact MSD’s Benefits Dept. at 540-6217 if you have any questions on any of the areas summarized below:

Group Health Care Plans:

Hospital/Surgical

MSD offers its employees and their dependents a health care plan that provides a wide variety of benefit coverage, including hospital, surgical, physicians, and prescription drugs. The company and employee share in the cost of this coverage. Coverage is effective 60 days after date of hire.

Dental Benefits

MSD’s dental program offers coverage for a range of dental services, including diagnostic, preventive care, and orthodontic benefits for children. The company and employee share in the cost of this coverage. Coverage is effective 60 days after date of hire.

Group Disability/Life Insurance Benefits:

Salary Continuation

From the first day of your employment, this plan provides you 100% of your salary for up to six (6) months of continuous absence due to a single illness or injury. Coverage is effective from the first day of employment.

Long-Term Disability

MSD offers a LTD plan which provides a replacement income of 66 2/3% of your insured pre-disability earnings in the event of an illness or injury that keeps a plan participant from work for more than six months. Coverage is effective from the first day of employment.

VOYA Personal Accident Plan

Benefits are payable for a covered employee’s or covered dependent’s injury caused by a covered accident that occurs on or off the job. Premiums are the responsibility of the employee and are payroll deducted. Coverage is effective 60 days after date of hire.

VOYA Critical Illness Plan

Benefits are payable for diagnosis of specified covered critical illnesses for the employee and dependents enrolled on the plan. Premiums are the responsibility of the employee and are payroll deducted. Coverage is effective 60 days after date of hire.

Basic/Supplemental Life Insurance

Basic Life & AD&D insurance is provided at no cost to the employees. The life amount is one times your base annual salary to a maximum of $300,000. Additional life insurance coverage, including dependent life is offered with the employee paying the premium cost. Coverage is effective 60 days after date of hire.

Retirement: County Employees Retirement System (CERS) – also referred to as Kentucky Public Pensions Authority

All employees participate in the CERS after one year of service. This one-year service requirement is waived in the event you have previously participated in CERS or one of the other Kentucky Public Pensions Authority (KPPA) programs. The plan is funded by joint contributions made by MSD and the employee. Plan members are required to contribute 6% of his/her gross salary through payroll deductions and MSD is required to contribute at an actuarially determined rate. Both MSD and employee contributions are set by the legislature and are subject to change. Vesting is achieved after 5 years of participation.

Employee savings plans (401(k)) and 457

MSD makes it easy for employees to plan for their retirement by offering a savings program that allows employees to accumulate savings through individual before-tax payroll contributions. MSD does not contribute any matching funds to either of the above plans. MSD’s financial involvement is assisting in the administration of both plans. Employees are eligible to participate in this plan from the first day of employment.

Mission Square Retirement (formerly ICMA-RC) and Kentucky Deferred Comp IRAs

Mission Square Retirement and the Kentucky Public Employees Deferred Compensation Authority both offer Traditional and Roth IRAs to MSD employees through individual payroll contributions. The Traditional IRA allows you to defer taxes on your earnings until they are withdrawn. Roth contributions and earnings are tax free if withdrawn after five years and after age 59 ½ or for a qualified purpose. Employees are eligible to participate in this plan from the first day of employment.

Paid Time Away From Work:

Holidays

An annual schedule of MSD’s eleven (11) paid holidays is posted each January. (Refer to Policies and Benefits Manual for complete listing.) Employees who are employed as of January 1 will also receive one (1) floating holiday for that year. Employees are eligible for holiday pay from the first day of employment.

Vacation

Vacation hours are accrued proportionately on a weekly basis beginning with the employee’s date of hire. Accrued vacation hours are available to the employee as they are accrued. Employees may request vacation time in accordance with current guidelines. The maximum amount of accrued vacation is 320 hours.

Other Benefits:

Flexible Spending Accounts (FSAs)

MSD offers two flexible spending accounts that allow employees to pay for certain dependent day care and health care expenses with pre-tax earnings. The dependent day care account may be used to pay for child care providers, day care facilities and certain other expenses related to the care of an employee's dependent children while he or she is at work. It may also be used to pay for care provided to an individual with a physical or mental handicap who is the employee's dependent, regardless of age. The health care account may be used to pay for IRS-allowable medical, dental, or vision expenses that are not covered by a health insurance policy. Employees are eligible to participate in this plan 60 days after date of hire.

Health Savings Account (HSA)

MSD offers a health savings account to coincide with the medical High Deductible Plan (HDHP). The account allows employees to pay for certain health care expenses not covered by the insurance policies. The HSA may be used to pay for IRS-allowable medical, dental, or vision expenses that are not covered by a health insurance policy. Employees are eligible to participate in this plan 60 days after date of hire.

Family Medical Leave Act (FMLA)

The Family and Medical Leave Act of 1993 (FMLA) entitles qualified employees up to twelve (12) weeks of unpaid leave per 12-month rolling period for the birth or adoption of a child, placement of a child for foster care, to care for a spouse or an immediate family member with a serious health problem or a serious health condition of the employee. The full text version of MSD’s Family and Medical Leave is available in the Employee Policy Manual.

Paid Parental Leave (PPL)

Paid Parental Leave of absence is offered to non-probationary, full time and part time employees who meet FMLA eligibility guidelines. The purpose of PPL is to enable MSD employees to care for and bond with a newborn or a newly adopted or newly placed child. This policy runs concurrently with Family and Medical Leave Act (FMLA) leave, as applicable.

Workers’ Compensation

MSD insures all employees for Workers’ Compensation in the event of a compensable injury. The administration of Workers’ Compensation benefits will be in accordance with the Kentucky Revised Statutes. Coverage is effective from the first day of employment.

Wellness Program – “Exercising Wellness”

MSD continues to expand its workplace wellness initiatives by providing employees with tools and incentives that will improve their health, help reduce medical cost and boost worker productivity. Initiatives such as free use of on-site fitness centers, wellness seminars, health-risk screenings at the annual health fair and a disease management program offered through the group medical plan, are just a few of the incentives available to MSD employees.

Travel Insurance

MSD provides travel insurance for employees in the amount of $150,000 per person or $500,000 per accident.

Private Parking

Each employee is provided free parking for their private vehicle. However, the employee is responsible for insuring against damage or theft.

Service Recognition

MSD shall recognize the length of time an employee has served MSD by awarding the employee a gift after each five (5) year period of service and at the time of retirement with ten (10) or twenty (20) years of service. This award will appear on the employee’s paycheck and is subject to tax withholdings.

Tuition Assistance

MSD shall reimburse employees for successful completion of approved classes/programs up to a maximum of $5,250 per fiscal year for education expenses related to tuition, books and fees (subject to the availability of funds). Current reimbursement is: 100% for an A, 85% for a B, and 70% for a C. Full-time and part-time employees who have successfully completed their probationary period (at the time the course begins) are eligible to participate in this program.

Employee Assistance

MSD offers a confidential counseling and referral service through an outside agency for employees and their families. This program also sponsors seminars on a variety of topics. This service is available to employees from the first day of employment.

Public Service Loan Forgiveness (PSLF)

Since MSD is a government or not-for-profit organization, you might be eligible for the PSLF Program. The PSLF Program forgives the remaining balance on your Direct Loans

+ after you’ve made the equivalent of 120 qualifying monthly payments under an accepted repayment plan (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service#qualifying-repayment-plans) , and

+ while working full-time for an eligible employer (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service#qualifying-employment) .

For more information and to see if you qualify, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

01

Do you have a valid driver's license?

+ Yes

+ No

02

Do you have a Bachelor's degree in Business Administration, Accounting, Finance, or a related field?

+ Yes

+ No

03

Do you have 5 or more years of related experience?

+ Yes

+ No

04

Do you have any of the following certifications, and if so, pleas list: Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM), and/or Accredited Purchasing Practitioner (APP)

05

Do you have previous work experience in either public or private sector?

06

What are your long term career goals?

07

If offered this position, when would you be available to start?

Required Question

Employer

Louisville Metropolitan Sewer District

Address

700 W. Liberty Street Louisville, Kentucky, 40203

Website

http://www.louisvillemsd.org

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