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CUNY Administrative Assistant - Level 1

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

** This position is only open to current CUNY employees who hold a permanent appointment as a CUNY Office Assistant, Level 3 or Level 4. Level 1 and Level 2 CUNY Office Assistants arenoteligible.

The CUNY School of Law is the premier public-interest law school in the country. Founded in 1983, we train lawyers to serve historically underrepresented communities and work towards greater diversity in the legal profession. Our motto, “law in the service of human needs,” infuses everything we do. We are the most diverse law school on the East Coast and one of the top law schools in the country for clinical practice.

The CUNY School of Law seeks to hire a CUNY Administrative Assistant who will report directly to the Evening Program Coordinator and work closely with the Executive Director for Academic Affairs to assist and manage several Academic programs. This person must be dedicated to creating an educational program that honors students’ aspirations toward a legal career built on a commitment to justice, fairness, and equality.

This position requires someone flexible and available for late hours, as it includes coverage for the evening program, which will consist of late evening hours, especially during exam periods (midterms and finals).

Key Responsibilities include but are not limited to:

+ Supporting the Appointments Committee in the faculty recruitment process

+ Support the Faculty Development Director

+ Scheduling and proctoring of special examinations for students

+ Provide Academic Affairs with day-to day support that includes supporting assigned faculty and courses each semester

+ May supervise College Office Assistants staff and train staff as needed

+ Provide departmental level support with projects, surveys, data gathering

+ Performs related duties as assigned.

This job includes late evenings and some weekend duties. This position may require overtime during the exams periods each semester.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.

3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.

4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

COMPENSATION

$56,501

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

To apply, go to www.cuny.jobs, access the employment page, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

CLOSING DATE

Applications will be accepted through June 12, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30328

Location

CUNY School of Law