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Job Description

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Cardiovasc-Thoracic Surg-GME

**Work Type:** Full Time (Total FTE between 0.9 and 1.0)

**Shift:** Shift 1

**Work Schedule:** 8 Hr (8:00:00 AM - 5:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

**Pay Range:** $23.12 - $32.66 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:

With oversight and direction from the Program Director, the Program Coordinator is responsible for the operational and financial management of the accredited/non-accredited residency/fellowship training program. This role will assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Job** **Responsibilities:

The responsibilities listed below are a comprehensive list and may not pertain to all program coordinator positions. In programs where one or more positions report to the Program Manager of Education, these responsibilities may be delegated.

Other information:

Required Job Qualifications:

• High School diploma

• 4 years of relevant experience in office administrators of Graduate Medical Education

Preferred Job Qualifications:

• Associates degree and/or Training Administrators of Graduate Medical Education (TAGME) Certification.

• 2 years of office administration experience, preferably in graduate medical education.

Physical Demands:

• Sedentary work that primarily involves sitting/standing.

• Moving about to accomplish tasks or moving from one worksite to another.

• Light work that includes moving objects up to 20 pounds.

Competencies:

• Comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment

• Excellent written and verbal communication skills

• Ability to organize information

• Ability to handle sensitive information with absolute confidentiality

• Working knowledge of software applications (ERAS, MedHub, Microsoft Suite, New Innovations, et al.)

• Ability to make decisions independently or to escalate issues as needed

Disclaimer:

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements

Responsibilities:

The responsibilities listed below are a comprehensive list and may not pertain to all program coordinator positions. In programs where one or more positions report to the Program Manager of Education, these responsibilities may be delegated.

• Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the Program Director for improvement. May assist in program-level policy development.

• Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.

• Provides both administrative supervision and support to trainees.

• Acts as a liaison between trainees and hospital administration when necessary.

• Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding recruitment, orientation, annual program Affiliation Agreements, and external rotations.

• Oversees department-level trainee orientation.

• Develops, monitors, and reports on the training program budget.

• Responsible for purchase orders for the medical education program, processing all check requests, and paying bills associated with the program’s activities.

• May be responsible for management of grants awarded to individual residents/fellows.

• Ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

• Manages materials for specialty-specific trainee exams and may assist with proctoring exams.

• Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems.

• Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.

• Maintains databases with trainee and faculty data, including MedHub.

• Manages the evaluative processes of the trainees, program, faculty, and rotations.

• May develop and distribute call schedule.

• Oversees all purchasing for the office/program. Assesses equipment acquisition and training needs and makes recommendations to the Program Director. Orders equipment and supplies for the training office.

• Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, or advertisements for events/lectures.

• Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications, and other such media. Creates/edits annual publications regarding the program. Maintains program’s website.

• In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the recruitment season.

• Performs all Match responsibilities and corresponds with newly matched trainees about requirements and process for appointment to the hospitals.

• In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).

• Assists in the preparation for ACGME Self Study, Site Visits, and internal/special reviews.

• Performs other duties as assigned by the Program Director/Associate Program Director.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

**Position** GME Program Coordinator - CVT Surgery - Full-time

**Location** US:IL:Chicago

**Req ID** 19086