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Description

Job Description

We are seeking a highly organized and welcoming individual to support front desk and facilities operations while providing administrative assistance across departments. This role ensures that the office environment is professional, efficient, and inviting for both visitors and team members.

Key Responsibilities

+ Maintain a neat, organized, and well-equipped front desk area

+ Greet visitors in a friendly and professional manner, directing them as needed

+ Answer and route incoming phone calls; take detailed messages when necessary

+ Collect and distribute incoming mail and packages

+ Send outgoing mail, including certified and express shipments

+ Monitor inventory and order office and breakroom supplies

+ Ensure functionality of office equipment and general supply stock

+ Decorate lobby and breakroom for holidays and events

+ Set up, flip, and clean conference rooms throughout the day based on meeting needs

+ Manage conference room calendar and resolve scheduling conflicts

+ Coordinate lunch orders for internal and client-facing meetings

+ Serve as liaison to vendors and building service providers

+ Coordinate maintenance, repairs, and service requests

+ Work with HR to set up new employee workspaces (furniture, signage, cleaning, supplies)

+ Manage business card orders and employee badge/access setup

+ Assist with planning and executing internal events and initiatives

+ Provide general administrative support to various departments as needed

Requirements

Requirements

+ Proven experience in an administrative, office coordinator, or front desk role

+ Strong organizational skills and attention to detail

+ Excellent verbal and written communication skills

+ Friendly, professional demeanor with strong customer service orientation

+ Ability to manage multiple tasks and prioritize effectively

+ Proficient with standard office equipment and software (e.g., phone systems, Microsoft Office, calendars)

+ Comfortable working both independently and collaboratively

+ Ability to lift or move light office supplies or packages if needed

+ Flexibility to assist with occasional after-hours events or facility needs

+ Experience coordinating vendors or building services is a plus

+ High school diploma or equivalent required; some college or administrative training preferred

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .