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Position Details

Position Information

Announcement Number STAFF - VA - 25402

For questions regarding this position, please contact:

Search Support at [email protected] or 406-994-6468

Classification Title Culinary Svcs Mgr I - BZ

Working Title Catering Sales Manager

Brief Position Overview

MSU Catering is looking for motivated team members who are excited to actively participate in the ever changing world of the high-paced food industry.

Position Number 4N1443; 4N1297

Department University Catering

Division Auxiliary Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $34.00 per hour

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

University Catering (http://www.montana.edu/ufs/catering/) provides full catering services for campus and other contracted events. A sample of the 2000 events worked per year include: VIP meals, buffets, served meals, coffee breaks, drop-offs, and sack lunches. The number of catered events can be upwards of 15-35 daily.

Duties and Responsibilities

Reporting to the Assistant General Manager and collaborating with the catering sales and back of house teams, the Catering Sales Manager:

+ Acts as the primary point of contact for clientele

+ Sells, plans, organizes, schedules staff, and executes a wide range of events of all sizes from 2 to 1500+ people (banquets, receptions, luncheons, coffee breaks, parties, private dinners, etc )

+ Works in Caterease to create menu proposals, cost estimates, customer confirmations and event bookings. May create invoices.

+ Designs, researches, and actively sets decorations for events.

+ Assists clients with facility set-up and coordinates with other campus entities as needed.

+ Assists with supervising, training, scheduling, and evaluating student and temporary employees as needed.

+ Works at events as needed (plating, serving, cleaning, etc).

+ Participates with the catering team during menu and recipe development.

+ Researches and suggests new menu items and serving styles to stay on trend with the industry.

+ Actively works to controls food and labor costs.

+ Monitors inventory of catering supplies and orders as needed.

+ Performs other administrative duties as needed to support department.

+ And actively participates as a member of the team while performing other duties in support of the department’s mission.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Progressively responsible catering experience in both sales and execution or an equivalent combination of education and experience.

+ Proficient experience working with a computer database plus demonstrated skills using a variety of other software programs.

+ Extensive customer service experience and interpersonal skills dealing effectively and diplomatically with a variety of people.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Catering and/or high activity food service management experience.

+ Extensive experience creating event orders.

+ Significant client budget and/or menu creation experience.

+ Leadership/Supervisory experience coordinating and directing the work of others.

The Successful Candidate Will

+ Exude enthusiasm and have a high level of integrity and customer orientation while interacting with a wide range of individuals.

+ Exhibit knowledge of general office practices and procedures.

+ Accurately perform duties in a high traffic office environment with frequent interruptions.

+ Be able to operate work related equipment and software.

+ Accurately create business correspondence.

+ Follow and explain policies and procedures.

+ Manage difficult situations appropriately and professionally; and demonstrate excellent conflict resolution skills.

+ Exercise good judgment concerning taste, palatability, and aesthetics of food quality.

+ Work effectively in a fast paced, team oriented environment.

+ Exhibit leadership and team building skills.

+ Be self-motivated, adapt to frequently changing priorities, and able to organize and prioritize multiple work assignments and meet deadlines.

+ Exercise good judgment and make consistent decisions.

+ Be knowledgeable about State and Federal health and food safety guidelines.

+ Represent the department and its programs in a positive, professional courteous manner

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

+ Must possess a valid driver’s license and meet all State of Montana requirements to operate State/University vehicles. Please do not send a copy of your driver’s license at this time. (If the successful candidate possesses a valid out of state driver’s license, candidate must obtain a valid Montana driver’s license within 60 days.)

+ Work schedule will vary week to week depending on the needs of the department.

+ Will work early mornings, nights, weekends, and occasional holidays dependent on event schedule.

+ Will work outside in inclement weather.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

+ Normal office, kitchen, cooler, freezer, and dock environments.

+ Stationary and/or moving about for long periods of time.

+ Work for long periods of time on the computer and/or the phone.

+ Move all sorts of shapes and sizes of food service delivery and presentation items weighing up to 30lbs; occasionally moving containers weighing up to 50lbs.

+ Use small kitchen utensils and other work related equipment.

+ Perform repetitive motions while decorating, plating, or cleaning.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 2

Desired Start Date Upon completion of successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on June 20, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Please address the qualifications in your cover letter and resume.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.