• Executive Assistant II

    Aston Carter (Seattle, WA)


    Job Title: Executive Assistant IIJob Description

     

    We are seeking a highly motivated and customer-focused Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This role requires a strong focus and execution in managing complex calendar scheduling, prioritizing tasks amidst a flood of information, and ensuring urgency in monitoring the VP's meetings, priorities, and emails. You will act as a proxy when necessary, manage travel and expenses, and handle all administrative support functions for this office. Additionally, you will be responsible for documentation, follow-up, and preparation for the VP, ensuring timely action on deliverables.

    Responsibilities

    + Manage complex calendar scheduling and prioritize tasks effectively.

    + Monitor and track VP's meetings, priorities, and emails, and act as proxy when necessary.

    + Manage travel arrangements and expenses.

    + Handle all administrative support functions for the office.

    + Document, follow up, and prepare for the VP, ensuring timely action on deliverables.

    Essential Skills

    + Ability to complete a high volume of tasks and projects with little to no guidance.

    + Impeccable attention to detail and ability to make smart, timely decisions.

    + Exceptional verbal and written communication skills.

    + Ability to switch gears quickly and handle situations requiring urgent response.

    + High level of integrity and discretion in handling confidential information.

    + Professionalism in dealing with senior professionals inside and outside the company.

    + At least two years of college required; bachelor's degree preferred.

    + 6+ years of experience supporting senior management (VPs, Senior VPs, or CEOs).

    + Strong working knowledge of Microsoft Office and Outlook tools.

    Additional Skills & Qualifications

    + Experience supporting C-level executives or multiple executives in larger organizations.

    + Tech or aerospace background is beneficial.

    + Knowledge of Outlook, MS365, and Slack software/tools is helpful.

    + Bachelor's degree is ideal but not required with relevant experience.

    Work Environment

    You will be working within the Prime Air business group. The typical work schedule is 8am-5pm, although it may vary based on projects. There is potential for extension or conversion. The environment requires professionalism and adaptability to dynamic situations.

    Pay and Benefits

    The pay range for this position is $30.00 - $32.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Seattle,WA.

     

    Application Deadline

     

    This position is anticipated to close on Jun 16, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.