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Job Description

The Administrator, reporting to the Director of Medicine is responsible for overall functioning/integration of Administrative activities within Medicine and its Divisions.

Qualifications

1. Work requires advanced communication, technical and computer skills necessary to complete budgets and reports, make presentations and contribute to departmental planning at a level normally acquired through completion of a masters degree in business, healthcare administration or accountancy. Appropriate experience in conjunction with acquisition of a bachelors-level education may be substituted as an equivalent for masters degree criterion.

2. Knowledge of clinical administration, computerization, budgetary concepts and healthcare regulation necessary at a level normally acquired through eighteen months to two years of progressively more responsible experience.

3. Problem-solving and analytical ability necessary to solve problems of average to difficult complexity (expediting credentialing, meeting reporting deadlines, resolving human resources management problems). Standard methods, guidelines and procedures govern work performed, although incumbent involved with revising or developing procedures to meet department needs.

4. Discretion required in handling confidential clinical, budgetary and administrative matters. Interpersonal contact skills are critical for good performance: good written and oral communication skills are mandatory in this middle management job, which is often the initial contact external parties (private, regulatory job, governmental) have with clinical department and institution. Job involves a troubleshooting aspect, particularly when assisting house staff officers. Must interact effectively with physicians, administrators and various levels of hospital staff and members of external agencies

5. Advanced Microsoft Office Suite skills required.

6. Discretion required in handling confidential clinical, budgetary and administrative matters. Interpersonal contact skills are critical for good performance: good written and oral communication skills are mandatory in this middle management job, which is often the initial contact external parties (private, regulatory job, governmental) have with clinical department and institution. Job involves a troubleshooting aspect, particularly when assisting house staff officers. Must interact effectively with physicians, administrators and various levels of hospital staff and members of external agencies.

Responsibilities

1. Ensure all JOC requests for department of medicine are submitted and followed up.

2. Provide administrative support for Departmental Quality Assurance (QA) Program. Participate in Continuous Quality Improvement (QCI) Programs within the Department.

3. Ensure departmental preparedness for all accreditation and regulatory activities. Maintain Departmental Administrative Policy and Procedure Manual.

4. Oversight of Bell Commission/405 regulations for the Department of Medicine attending and housestaff, including budgetary and program submissions and coverage schedules for attending physicians and faculty appointments and reappointments.

5. Administer staffing and resources for the Department of Medicine. Oversee the supervision, scheduling and assignment of staff not under supervision of a technical supervisor. Oversight of timekeeping/payroll documentation for MSS and HHC employees.

6. Monitor the distribution and completion of annual departmental evaluations, including MSS union, non-union and HHC union employees. In consultation with each section chief, review performance of section support staff.

7. Provide direction for office supervisors regarding hospital personnel policies. Oversee labor relations in the Department of Medicine and participate in progressive disciplinary proceedings as indicated.

8. Assist in annual budget development and monitor all HHC OTPS and Mount Sinai Services PS and OTPS expenditures. In Consultation with section chiefs prepare capital and non-capital equipment requests.

9. Provide administrative support to housestaff and attending physicians, including planning and coordination of space.

10. Coordinates faculty appointment to Mount Sinai School of Medicine with Director of Medicine.

11. Ensure staff participation in annual mandatory safety training

12. Service as a liaison with other hospital departments. Maintains effective interdepartmental communication.

13. Special assignments as necessary.

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.