• Office Manager - AEC Experienced

    Actalent (New York, NY)


    We are seeking a proactive and detail-oriented Office Manager with experience in the AEC industry to support our growing team. This role is ideal for someone who thrives in a dynamic environment and is passionate about creating a well-organized and efficient workplace.

    Key Responsibilities:

    + Oversee daily office operations, including supplies, equipment, and vendor management

    + Coordinate maintenance and repairs, liaising with building management as needed

    + Organize and schedule meetings, appointments, and company events

    + Support HR and Finance teams with onboarding, payroll, and expense reporting

    + Maintain accurate and confidential office and employee records

    + Ensure compliance with health and safety regulations

    + Foster a positive, inclusive, and productive office culture

    Required Qualifications:

    + Bachelor’s degree

    + Minimum 3 years of experience as an Office Manager, Administrative Assistant, or similar role in the AEC industry

    + Proficiency in Microsoft Office Suite, QuickBooks, and BQE Core

    + Excellent organizational and time management skills

    + Strong written and verbal communication abilities

    + Ability to multitask and prioritize effectively

    + High level of discretion and confidentiality

    Key Skills:

    Office management, QuickBooks, BQE Core, Microsoft Office

    Pay and Benefits

    The pay range for this position is $27.00 - $35.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a hybrid position in New York,NY.

     

    Application Deadline

     

    This position is anticipated to close on Jun 13, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.