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Fiscal Management Specialist 3

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Fiscal Management Specialist 3

Salary

$66,250.00 - $100,636.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-27058-08130

Department

Department of Human Services

Division

HS Div Hlthchcs Rts

Opening Date

06/06/2025

Closing Date

6/19/2025 11:59 PM Eastern

Job Code

08130

Position Number

00216290

Union

Non-Union

Bargaining Unit

A3

Pay Group

ST08

Bureau / Division Code

00211263

Bureau / Division

Division of HealthChoices Rates

Worksite Address

303-309 Walnut Street

Worksite Address

4th Floor

City

Harrisburg, Pennsylvania

Zip Code

17101

Contact Name

Tia Wise

Contact Phone

717.857.3120

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Utilize your fiscal management and analytical skills while experiencing the satisfaction of public service! The Division of HealthChoices Rates is seeking a Fiscal Management Specialist 3 to lead our team in the Analysis Section. In this role, you will help us continue to monitor the operational budget and revenue tracking for the medical assistance program capitation rates and support the rate development process. If you are excited to begin an exciting, new opportunity with the Department of Human Service and the Office of Medical Assistance Programs, apply today!

DESCRIPTION OF WORK

As a Fiscal Management Specialist 3, you will train and supervise professional personnel in the financial management of the Children’s Health Insurance Program (CHIP) and Physical HealthChoices (PH-HC). In this position, you will supervise implementation and payment of capitation rates for PH-HC and CHIP, prepare budget projections, and ensure the accurate preparations of contract appendices. You will also supervise the reporting of payment obligations created by PH-HC and CHIP agreements and prepare special reports used to improve fiscal program management. You can expect to prepare and analyze budget requests, manage the work steps required to prepare the requests, and monitor budgeted versus actual expenditures. Additionally, you will train staff, ensure requirements are met for teleworking, and review and evaluate employee performance.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00216290) .

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time, with a minimum of one day per month is office. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ One year as a Fiscal Management Specialist 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or

+ Two years of experience in professional fiscal administration, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or

+ An equivalent combination of experience and training.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ You must be able to perform essential job functions.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Have you been employed by the Commonwealth of Pennsylvania as a Fiscal Management Specialist 2 for one or more years full-time?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time experience in professional fiscal administration do you possess?

+ 2 years or more

+ 1 but less than 2 years

+ Less than 1 year

+ None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

How much graduate coursework have you completed in accounting, finance, business administration, or closely related field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 30 credits or more

+ Less than 30 credits

+ None

06

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

07

WORK BEHAVIOR 1 – COMPLIANCE

Develops procedures to implement and ensure compliance with fiscal policies and controls related to the financial management of funds, grants, entitlements, contracts, or other fiscal-related agreements. Develops and monitors spending plans and other projections for the use and availability of funds in compliance with statutes, regulations, policies, or other fiscal controls.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I was responsible for developing spending plans and funding projections. I monitored the plans and projections for compliance with statutes, regulations, policies, or other fiscal controls.

+ B. I monitored spending plans and funding projections for compliance with statutes, regulations, policies, or other fiscal controls; however, someone else was responsible for developing the initial spending plans and funding projections.

+ C. I have successfully completed college-level coursework related to auditing, program auditing, financial auditing, public administration, or data analysis.

+ D. I have NO experience or coursework related to this work behavior.

08

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to developing procedures and plans and compliance.

+ Your level of responsibility.

09

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

10

WORK BEHAVIOR 2 – FINANCIAL ANALYSIS

Monitors, analyzes, and controls revenue, financial commitments, and expenditures against budgets, grants, contracts, or other financial data to determine appropriate usage and ensure availability of agency funds. Reviews and evaluates increases and decreases in available funding and makes recommendations regarding spending adjustments. Analyzes monthly fiscal projections to determine expenditure levels and availability of funds to the end of the fiscal year.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage. I was responsible for using my analysis to implement spending adjustments and ensure availability of funds.

+ B. I have experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage. Someone else used my analysis to implement spending adjustments and ensure availability of funds.

+ C. I have successfully completed college-level coursework related to statistics, finance, management information systems, or qualitative business analysis.

+ D. I have NO experience or coursework related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience analyzing revenue, financial commitments, or expenditures against budgets, grants, or contracts to determine appropriate usage.

+ Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

13

WORK BEHAVIOR 3 – WRITTEN COMMUNICATION

Prepares written, technical, or narrative documents specific to revenue and expenditures. Authors narrative, analytical, and fiscal reports that convey findings and project revenue and expenditures for personnel, operating, fixed assets, and other expenses.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience preparing written, technical, narrative, or analytical documents. I was responsible for the final written report that projected revenue and expenditures for assets and various expenses.

+ B. I have experience preparing portions of written, technical, narrative, or analytical documents that project revenue and expenditures for assets and various expenses. Someone else was responsible for the final written report that included information from my financial documents.

+ C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

+ D. I have NO experience or coursework related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience preparing written, technical, narrative, or analytical documents that project revenue and expenditures for assets and various expenses.

+ Your level of responsibility.

15

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

16

WORK BEHAVIOR 4 – FUNDS ALLOCATION

Maintains adequate internal controls to ensure accurate records exist to support revenue and expenditures. Maintains and analyzes expenditures, or other financial obligations for the purpose of providing recommendations on the use of funds and maintaining budgetary controls. Reviews and approves, disapproves, or recommends adjustments to requests for financial commitments and expenditures.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience maintaining internal controls to ensure accurate records exist to support revenue and expenditures. I was responsible for recommending and approving adjustments for financial commitments and expenditures.

+ B. I have experience maintaining internal controls to ensure accurate records exist to support revenue and expenditures. I recommended adjustments for financial commitments and expenditures, but someone else was responsible for approving my recommendations.

+ C. I have successfully completed college-level coursework related to accounting.

+ D. I have NO experience or coursework related to this work behavior.

17

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience maintaining internal controls to ensure accurate records exist to support revenue and expenditures.

+ The recommendations you made.

+ Your level of responsibility.

18

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

19

WORK BEHAVIOR 5 – TECHNICAL ASSISTANCE

Provides technical assistance to staff and management in order to prepare and review budgetary requests, fiscal documents, and transactions. Communicates verbally and in writing to explain auditing, accounting, and/or budgeting guidelines and procedures.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience interacting with staff and management to understand concerns and explain auditing, accounting, and/or budgeting guidelines and procedures. I was responsible for answering general questions and providing technical advice as necessary.

+ B. I have experience interacting with staff and management to understand concerns and explain auditing, accounting, and/or budgeting guidelines and procedures. I was responsible for answering general questions, but I referred technical questions to someone else to provide information.

+ C. I have successfully completed college-level coursework related to communications, public speaking, psychology, or public relations.

+ D. I have NO experience or coursework related to this work behavior.

20

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ Your experience interacting with staff and management to understand concerns and explain auditing, accounting, and/or budgeting guidelines and procedures.

+ Your level of responsibility.

21

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov