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Function of Position:

This is a part-time secretary position responsible for performing complex administrative tasks for a busy, fast-paced office. The employee is required to maintain confidentiality and exercise independent judgment in maintaining an effective office environment and solving office management problems as well as act on behalf of administrators in accomplishing administrative business. The use of technology is an integral part of this position, therefore a high level of proficiency in using office systems is required. This is also an interactive role that requires strong interpersonal skills and a sincere desire to assist both students and college staff.

Examples of Duties & Responsibilities:

+ Interprets and transmits administrative directives and policies throughout the department

+ Provides general office support to a staff with a variety of clerical activities and tasks

+ Occasionally serves as receptionist for the department; greeting visitors, checking students in, answering phones, and scheduling appointments

+ Triages questions and concerns, connecting students to advisors or to other offices as needed

+ Reviews and approves timesheets for office staff

+ Able to establish and maintain database and record-keeping systems

+ Creates purchase orders/check authorizations, receives receipts, maintains records of purchase orders and reconciles credit cards

+ Manages travel arrangements and conference/webinar registrations

+ Able to handle material in a confidential manner

MCC Expectations:

+ Adheres to the College Code of Conduct.

+ Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.

+ Maintains technological competencies utilized by the College.

+ Commits to the philosophy of a comprehensive community college.

+ Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Job Requirements:

Preferred Qualifications:

+ Earned certificate or associate degree in office technology or related field from a regionally accredited higher education institution

+ Proficient in BANNER, Degree Works, Starfish, and Microsoft Office products

+ Minimum five years of administrative assistant experience

+ Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Salary: $22/hour

Schedule: 10 hours/week

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice of Non-Discrimination (https://www.monroecc.edu/diversity/notice-of-non-discrimination/)

Annual Campus Security & Fire Safety Report